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The Formal Warning Letter To Employee is a crucial document in Belgian employment relations, typically issued when verbal warnings have not achieved the desired outcome or when the severity of an incident requires immediate formal documentation. This document serves multiple purposes: it officially notifies the employee of specific concerns, creates a paper trail for potential future legal proceedings, and complies with Belgian employment law requirements for fair treatment and due process. The letter should be drafted in accordance with the Belgian Employment Contracts Act, relevant collective bargaining agreements, and company policies. It's particularly important that the warning letter is clear, specific, and proportionate to the issue at hand, as Belgian courts may scrutinize such documentation if an employment dispute arises.

1. Company Letterhead and Date: Official company letterhead with full contact details and the date of the warning letter

2. Employee Information: Full name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is a formal warning letter

4. Incident Details: Specific description of the misconduct or performance issue, including dates and circumstances

5. Previous Communications: Reference to any verbal warnings or prior discussions about the issue

6. Impact Statement: Explanation of how the behavior affects the workplace, team, or company

7. Expected Improvements: Clear outline of the required changes in behavior or performance

8. Timeframe: Specific period within which improvement must be demonstrated

9. Consequences: Clear statement of what will happen if no improvement is shown

10. Support Offered: Description of any assistance or resources available to help the employee improve

11. Signature Block: Space for signatures of the manager and HR representative