The International Supply Agreement is essential for businesses engaged in cross-border supply relationships where Belgian law governs the arrangement. This document type is particularly relevant when establishing long-term supply relationships between international parties where at least one party is connected to Belgium or where parties have chosen Belgian law for its neutrality and well-developed commercial law framework. The agreement covers crucial aspects such as product specifications, pricing, delivery terms, quality requirements, and compliance with both Belgian and international trade regulations. It's designed to provide clarity and certainty in international trade relationships while ensuring compliance with Belgian legal requirements, EU regulations, and international conventions like the CISG. The document is typically used for ongoing supply arrangements rather than one-off transactions and includes comprehensive provisions for managing the commercial relationship over time.
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1. Parties: Identification and details of the supplier and buyer, including registered addresses and company registration numbers
2. Background: Context of the agreement, relationship between parties, and general commercial intent
3. Definitions: Defined terms used throughout the agreement, including technical terms, relevant legislation, and contract-specific terminology
4. Supply Obligations: Core obligations of supplier regarding product supply, including quality standards, quantities, and delivery terms
5. Ordering Process: Procedures for placing and accepting orders, including minimum order quantities and lead times
6. Price and Payment: Pricing structure, payment terms, currency, invoicing procedures, and any price adjustment mechanisms
7. Delivery and Risk: Delivery terms (using Incoterms), transfer of risk, shipping documentation requirements
8. Quality and Inspection: Product specifications, quality standards, inspection rights, and acceptance/rejection procedures
9. Warranties: Product warranties, quality guarantees, and compliance with applicable laws and standards
10. Compliance: Obligations regarding regulatory compliance, permits, licenses, and trade regulations
11. Term and Termination: Duration of agreement, renewal provisions, and termination rights
12. Liability and Indemnity: Limitation of liability, indemnification obligations, and insurance requirements
13. Force Majeure: Events constituting force majeure and consequences
14. Confidentiality: Protection of confidential information and trade secrets
15. Governing Law and Jurisdiction: Belgian law as governing law and jurisdiction for disputes
16. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment
1. Forecast and Planning: For arrangements requiring demand forecasting and supply planning
2. Intellectual Property: When IP rights are involved in the supply relationship
3. Exclusivity: Where exclusive supply or territory arrangements are agreed
4. Marketing and Branding: When products involve specific branding or marketing requirements
5. Storage and Warehousing: For arrangements involving storage obligations or VMI
6. Training and Support: When technical support or training is part of the supply arrangement
7. Import/Export Controls: For products subject to specific trade controls or restrictions
8. Product Development: When ongoing product development or customization is involved
9. Data Protection: When personal data processing is involved in the supply relationship
10. Environmental Compliance: For products with specific environmental requirements or regulations
1. Product Specifications: Detailed technical specifications of products
2. Pricing Schedule: Detailed pricing structure, including any volume discounts or special pricing arrangements
3. Quality Standards: Detailed quality requirements, testing procedures, and acceptance criteria
4. Service Levels: Specific performance metrics and service level requirements
5. Territory Definition: Detailed description of geographical territories if territorially limited
6. Key Contacts: List of key personnel and contact details for both parties
7. Compliance Requirements: Detailed regulatory and compliance requirements specific to products
8. Technical Requirements: Technical standards, certifications, and compliance requirements
9. Shipping Instructions: Detailed shipping, packaging, and labeling requirements
10. Forms and Templates: Standard forms for orders, forecasts, and other operational documents
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