The Letter of Salary Confirmation is a crucial document in Belgian employment practice, typically issued when establishing new employment relationships, implementing salary changes, or documenting annual reviews. This document type is specifically designed to comply with Belgian employment law requirements, which mandate clear written communication of employment terms, including compensation. The Letter of Salary Confirmation serves multiple purposes: it provides legal documentation of the agreed compensation package, supports payroll administration, and can be used for various administrative purposes such as loan applications or proof of income. It must account for specific Belgian requirements such as automatic wage indexation, social security contributions, and any applicable collective bargaining agreement provisions.
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1. Employee and Employer Information: Full legal names and addresses of both the employer and employee
2. Position Details: Current job title and department/division
3. Base Salary: Confirmation of the gross annual/monthly salary amount
4. Payment Schedule: Frequency of salary payments and payment method
5. Effective Date: Date from which the salary confirmation is valid
6. Legal Deductions: Standard social security and tax withholdings as required by Belgian law
7. Signature Block: Space for employer signature and date, with acknowledgment section for employee
1. Salary Review Policy: Include when specifying the company's policy on salary reviews and increases
2. Variable Compensation: Include when the employee is eligible for bonuses, commissions, or other variable pay
3. Salary Indexation: Include when explaining how automatic wage indexation will be applied
4. Benefits Summary: Include when confirming non-salary benefits like meal vouchers, company car, phone
5. Working Hours: Include when salary is tied to specific working hours or patterns
6. Collective Agreement Reference: Include when salary is governed by specific sector CBA provisions
1. Benefits Calculation Sheet: Detailed breakdown of monetary value of all benefits
2. Net Salary Calculation: Detailed calculation showing gross to net salary including all deductions
3. Variable Pay Structure: If applicable, detailed explanation of bonus/commission calculation methods
4. Company Car Details: If applicable, specifications and terms of company car benefit
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