The Termination of Tenancy document is a crucial legal instrument used in Belgium to formally end residential or commercial lease agreements. It must comply with the Belgian Civil Code and regional housing regulations, which vary between Brussels, Flanders, and Wallonia. This document is essential when either party wishes to end a lease agreement, whether at its natural conclusion or through early termination. It includes critical information such as termination dates, property handover conditions, security deposit arrangements, and final utility settlements. The document must adhere to strict notice period requirements under Belgian law and should be used in conjunction with proper property inspection procedures. Special attention must be paid to regional variations in housing legislation, as requirements may differ depending on the property's location within Belgium.
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1. Parties: Identification of landlord and tenant with full legal names, addresses, and contact details
2. Background: Brief description of the existing lease agreement, including its start date, property address, and reference to the original lease agreement
3. Definitions: Definition of key terms used in the document, including 'Property', 'Lease Agreement', 'Termination Date', and 'Security Deposit'
4. Termination Notice: Formal declaration of termination, including the effective date and reference to the applicable notice period under Belgian law
5. Property Vacation: Terms and conditions for vacating the property, including the final move-out date and time
6. Property Condition: Requirements for the condition in which the property must be returned, referencing the initial inventory report
7. Security Deposit: Arrangements for the return of the security deposit, including inspection procedures and timeline
8. Final Payments: Details of final rent payment, utilities settlement, and any other outstanding financial obligations
9. Keys and Access: Arrangements for returning keys and property access devices
10. Acknowledgment: Confirmation that both parties understand and agree to the termination terms
1. Early Termination Provisions: Required when the lease is being terminated before its natural end date, including any applicable penalties or special conditions
2. Forwarding Address: Section for tenant's new address, required when future correspondence or deposit return is needed
3. Dispute Resolution: Include when parties wish to specify a particular method for resolving any future disputes
4. Property Marketing: Terms for showing the property to potential new tenants, needed when property will be re-let
5. Maintenance Works: Required when specific repairs or maintenance need to be completed before vacation
6. Utilities Transfer: Include when there are specific arrangements needed for utility account transfers
1. Schedule 1 - Property Inventory: Detailed inventory of the property condition at the time of termination notice
2. Schedule 2 - Outstanding Payments: List of any outstanding rent, utilities, or other charges
3. Schedule 3 - Photographic Evidence: Current photographs of the property condition
4. Appendix A - Original Lease Agreement: Copy of the original lease agreement for reference
5. Appendix B - Legal Notice Requirements: Documentation showing compliance with Belgian legal notice requirements
6. Appendix C - Inspection Report Form: Standard form for final property inspection
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