The Authorization Letter For Apostille is a crucial document in the Canadian legal framework for international document authentication. While Canada is not a signatory to the Hague Apostille Convention, this document facilitates the alternative two-step process of authentication and legalization required for Canadian documents to be recognized abroad. The letter is typically used when an individual or organization needs to delegate the authority to handle document authentication through Global Affairs Canada and subsequent legalization at foreign diplomatic missions. It contains essential information including the identities of both the authorizer and authorized party, specific documents to be processed, and the scope of authorization. This document is particularly important for international business transactions, educational purposes, legal proceedings abroad, and immigration matters.
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1. Date and Place: Current date and location where the letter is being executed
2. Authorizer Details: Full legal name, address, and contact information of the person granting authorization
3. Authorized Party Details: Full legal name, address, and contact information of the person being authorized to handle the apostille process
4. Document Identification: Clear identification of the document(s) to be apostilled, including document titles, dates, and reference numbers
5. Scope of Authorization: Specific powers being granted regarding the apostille process
6. Declaration of Authority: Statement confirming the authorizer's legal capacity to grant this authorization
7. Signature Block: Space for authorizer's signature, witness signature, and notary authentication
1. Time Limitation: Used when the authorization needs to be valid for a specific period only
2. Multiple Authorized Parties: When more than one person is being authorized to handle the apostille process
3. Specific Instructions: When special handling instructions or restrictions need to be included
4. Revocation Clause: When the authorizer wants to specify conditions under which the authorization can be revoked
5. Language Declaration: When the letter needs to be used in a non-English speaking country and requires translation
1. Schedule A - Document List: Detailed list of all documents to be apostilled when multiple documents are involved
2. Schedule B - Authorized Actions: Comprehensive list of specific actions the authorized party may take regarding the apostille process
3. Appendix 1 - Identity Documents: Copies of identification documents of the authorizer and/or authorized party
4. Appendix 2 - Supporting Documents: Any additional supporting documentation required for the apostille process
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Compliance
International Operations
Human Resources
Administrative Services
Global Mobility
Document Control
Corporate Secretariat
International Student Services
Embassy Relations
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Corporate Secretary
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