The Authorization Letter for Withdrawal is a crucial document in Canadian banking that enables account holders to delegate withdrawal authority to trusted individuals when they cannot personally conduct banking transactions. This document is commonly used in situations such as business operations, care of elderly or disabled individuals, or when account holders are temporarily unavailable. The letter must comply with Canadian federal banking regulations, including the Bank Act and PIPEDA, and typically includes detailed information about all parties involved, specific authorization parameters, and security measures. Financial institutions in Canada require this formal authorization to protect both the account holder's interests and their own liability. The document's format and content may vary slightly between different financial institutions but must maintain core elements required by Canadian banking regulations.
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1. Letter Date and Location: Current date and place of writing the authorization letter
2. Bank Information: Complete name and address of the bank branch where the account is held
3. Account Holder Details: Full name, address, and contact information of the account holder
4. Account Information: Bank account number and type of account
5. Authorized Person Details: Full name, address, and identification details of the person being authorized to make withdrawals
6. Authorization Statement: Clear statement of the withdrawal authorization, including the scope of authority granted
7. Transaction Limits: Specific withdrawal limits, if any, including maximum amount per transaction or time period
8. Duration of Authority: Validity period of the authorization, including start date and end date if applicable
9. Signature and Witness: Account holder's signature, date, and witness information if required
1. Purpose of Authorization: Specific reason for granting the withdrawal authority, used when the bank requires justification or for record-keeping
2. Recurring Transaction Details: Include when authorization is for recurring withdrawals, specifying frequency and amount
3. Special Instructions: Any specific conditions or instructions for processing withdrawals
4. Emergency Contact: Alternative contact information in case of issues, recommended for long-term authorizations
5. Revocation Clause: Terms for canceling the authorization, recommended for long-term or open-ended authorizations
1. Schedule A - Identification Documents: Copies of required identification documents for both account holder and authorized person
2. Schedule B - Multiple Account Details: List of all accounts covered by the authorization if more than one account is involved
3. Schedule C - Transaction History Template: Format for recording withdrawals made under this authorization, if required by the bank
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