The Authorization Letter For Signature On Behalf Of Company is a crucial corporate document used when a company needs to delegate signing authority to specific individuals for business efficiency and operational continuity. This document, governed by Canadian corporate law including the Canada Business Corporations Act and relevant provincial legislation, formally establishes who can sign various corporate documents, contracts, or financial instruments on the company's behalf. It's particularly important for organizations where key signatories may not always be available, or where operational efficiency requires delegated signing authority. The letter must clearly specify the scope of authority, any limitations, and the duration of the authorization to ensure proper corporate governance and risk management. Typically initiated through a formal board resolution, this authorization letter serves as evidence of the delegate's authority when dealing with third parties.
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1. Company Information: Full legal name of the company, registration number, registered address, and other identifying details
2. Date: Current date of the authorization letter
3. Authorized Individual Details: Full name, position, and contact information of the person being authorized to sign
4. Scope of Authorization: Clear description of what types of documents or transactions the individual is authorized to sign for
5. Duration of Authority: Specific timeframe for which the authorization is valid
6. Company Representative Details: Information about the person granting the authority, including their position and authority to delegate
7. Signature Block: Space for signatures of the authorizing officer and corporate seal if required
1. Limitations and Restrictions: Used when there are specific monetary limits or other restrictions on the signing authority
2. Multiple Signatory Requirements: Include when signatures of multiple authorized individuals are required for certain transactions
3. Revocation Clause: Include when specific conditions for revoking the authority need to be outlined
4. Indemnification: Used when the company wishes to address liability protection for the authorized individual
5. Reporting Requirements: Include when the authorized individual must report or log their signing activities
1. Schedule A - Authorized Transactions: Detailed list of specific transactions or document types covered by the authorization
2. Schedule B - Specimen Signature: Sample signature of the authorized individual for verification purposes
3. Schedule C - Corporate Resolution: Copy of the board resolution authorizing the delegation of signing authority
4. Appendix 1 - Authentication Procedure: Steps to verify the authenticity of documents signed under this authorization
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Retail
Professional Services
Technology
Healthcare
Real Estate
Construction
Transportation
Energy
Telecommunications
Education
Non-Profit Organizations
Relevant Teams
Legal
Finance
Corporate Secretariat
Executive Office
Operations
Procurement
Treasury
Administration
Risk Management
Compliance
Corporate Governance
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Managing Director
Company Secretary
Director of Operations
Regional Manager
Department Head
Financial Controller
Corporate Counsel
Executive Assistant
Procurement Manager
Sales Director
Branch Manager
Treasury Manager
Operations Manager
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