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Confirmation Of Permanent Employment Letter for Canada

Confirmation Of Permanent Employment Letter Template for Canada

A Confirmation of Permanent Employment Letter is a formal document used in Canadian employment law to officially confirm an employee's transition to or commencement of permanent employment status. The letter outlines essential terms and conditions of employment, including position, compensation, benefits, and other key employment terms in accordance with Canadian federal and provincial employment standards. This document serves as an important reference point for both employer and employee, establishing clear terms of the permanent employment relationship while ensuring compliance with relevant Canadian employment legislation.

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What is a Confirmation Of Permanent Employment Letter?

The Confirmation Of Permanent Employment Letter is a crucial document in Canadian employment relationships, typically used either when converting an employee from temporary or probationary status to permanent status, or when directly hiring an employee into a permanent position. This document serves multiple purposes: it provides clear written evidence of the employment relationship, confirms the permanent nature of the position, outlines key terms and conditions, and helps ensure compliance with Canadian employment standards. The letter is particularly important for employees seeking proof of stable employment for various purposes, such as mortgage applications or immigration requirements. It should align with both federal and provincial employment legislation and typically includes essential information about the position, compensation, benefits, and other significant terms of employment.

What sections should be included in a Confirmation Of Permanent Employment Letter?

1. Letter Header: Company letterhead, date, and formal addressing to the employee

2. Opening Statement: Clear statement confirming permanent employment status and effective date

3. Position Details: Job title, department, and reporting relationship

4. Employment Terms: Key terms including work location, hours of work, and base salary

5. Benefits Overview: Summary of standard benefits package

6. Confidentiality Statement: Brief reminder of confidentiality obligations

7. Closing: Congratulatory note, signature block, and acknowledgment space

What sections are optional to include in a Confirmation Of Permanent Employment Letter?

1. Probationary Period Completion: Reference to completed probationary period if applicable

2. Performance Review Schedule: Include if establishing specific review timelines

3. Remote Work Arrangements: Include if confirming specific remote work terms

4. Special Allowances: Include if confirming any special benefits or allowances

5. Stock Options/Equity: Include if employee is eligible for stock options or equity compensation

6. Travel Requirements: Include if position involves regular travel expectations

What schedules should be included in a Confirmation Of Permanent Employment Letter?

1. Compensation Structure: Detailed breakdown of salary components, bonuses, and commission structures if complex

2. Benefits Package Details: Comprehensive outline of benefits, insurance coverage, and retirement plans

3. Job Description: Detailed description of role, responsibilities, and expectations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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