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1. Sender Information: Full legal name and contact details of the landlord/property management company, including address
2. Date: Current date of the letter
3. Recipient Information: Full legal name and last known address of the tenant
4. Subject Line: Clear indication that this is a demand letter for damages
5. Property Reference: Complete address of the rental property and relevant lease dates
6. Damage Description: Detailed description of all damages found, including when they were discovered
7. Legal Basis: Reference to relevant lease terms and legal obligations that were breached
8. Financial Demand: Itemized list of repair costs and total amount demanded
9. Payment Terms: Specific payment deadline and acceptable payment methods
10. Legal Consequences: Statement of intended legal action if demand is not met
11. Closing: Formal closing, signature block, and contact information for response
1. Previous Communications: Reference to any prior notifications or discussions about the damages, used when there has been documented communication
2. Insurance Claim Details: Information about insurance involvement, if applicable
3. Move-out Inspection Details: Reference to move-out inspection findings, if a formal inspection was conducted
4. Security Deposit Application: Details of how security deposit was applied to damages, if applicable
5. Witness Statements: Reference to any witness statements regarding the damage, if available
1. Photographic Evidence: Photos documenting the damage with dates and descriptions
2. Repair Estimates/Invoices: Copies of professional repair quotes or completed repair invoices
3. Move-in/Move-out Inspection Reports: Comparison documentation showing property condition before and after tenancy
4. Relevant Lease Excerpts: Copies of relevant sections from the lease agreement
5. Maintenance Records: Documentation showing regular maintenance and property condition prior to damage
Real Estate
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Construction and Repairs
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Commercial Property
Property Development
Facility Management
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Property Management
Operations
Maintenance
Administrative
Risk Management
Asset Management
Tenant Relations
Facilities Management
Claims Processing
Property Manager
Landlord
Real Estate Attorney
Legal Counsel
Building Superintendent
Leasing Manager
Property Administrator
Real Estate Agent
Facilities Manager
Operations Manager
Claims Adjuster
Property Inspector
Maintenance Supervisor
Asset Manager
Property Management Director
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