The Employer Tuition Reimbursement Agreement is essential for organizations operating in Canada that wish to support their employees' professional development through formal education while protecting their investment. This document is typically used when an employer agrees to pay for or reimburse an employee's educational expenses, such as tuition fees, textbooks, and related costs. The agreement specifies the conditions under which reimbursement will be provided, including eligible programs, minimum academic performance requirements, and the duration of the employee's required continued service following completion of studies. It ensures compliance with Canadian employment standards and tax regulations while providing clarity on obligations and expectations for both parties.
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1. Parties: Identifies the employer and employee entering into the agreement
2. Background: Sets out the context and purpose of the agreement
3. Definitions: Defines key terms used throughout the agreement
4. Eligibility Requirements: Specifies who qualifies for tuition reimbursement and under what conditions
5. Application and Approval Process: Details the procedure for requesting tuition reimbursement
6. Covered Expenses: Specifies what educational expenses are eligible for reimbursement
7. Reimbursement Terms: Details the amount or percentage of reimbursement and payment process
8. Academic Requirements: Specifies minimum grades or performance standards required
9. Service Commitment: Details the period employee must remain with employer after reimbursement
10. Repayment Obligations: Specifies when and how the employee must repay if leaving before service commitment ends
11. Tax Implications: Addresses the tax treatment of reimbursement payments
12. General Provisions: Standard contract clauses including amendments, governing law, etc.
1. International Education Provisions: Additional terms for study at international institutions
2. Part-Time Study Provisions: Specific terms for employees pursuing part-time education
3. Work Schedule Accommodation: Terms for adjusting work schedules around study commitments
4. Professional Certification Requirements: Special provisions for professional certifications or designations
5. Extended Leave Provisions: Terms for extended study leave if required
6. Performance Requirements: Additional workplace performance standards during study period
7. Multiple Program Provisions: Terms for employees pursuing multiple courses or degrees
1. Schedule A - Reimbursement Scale: Detailed breakdown of reimbursement amounts or percentages
2. Schedule B - Approved Educational Institutions: List of pre-approved institutions and programs
3. Schedule C - Application Form: Standard form for requesting tuition reimbursement
4. Schedule D - Expense Claim Form: Form for submitting expenses for reimbursement
5. Schedule E - Service Commitment Calculator: Formula for calculating required service period based on reimbursement amount
6. Appendix 1 - Required Documentation: List of documents required for reimbursement claims
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