The Housing Management Agreement is essential for property owners seeking to delegate the management of their residential properties to professional management companies in Canada. This agreement is commonly used when property owners require comprehensive management services, including tenant relations, maintenance coordination, financial management, and regulatory compliance. The document carefully delineates the scope of authority granted to the management company, establishing clear boundaries and expectations while ensuring compliance with provincial residential tenancy laws and federal regulations. The agreement is particularly crucial in scenarios involving multiple residential units, complex property portfolios, or when owners require professional expertise in property management. It serves to protect both parties' interests while ensuring efficient and compliant property operations.
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1. Parties: Identification of the property owner and the management company, including full legal names and addresses
2. Background: Context of the agreement, including property details and purpose of the management arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the manager and duration of the agreement, including renewal terms
5. Manager's Services and Responsibilities: Comprehensive list of services to be provided by the management company
6. Owner's Responsibilities: Obligations and duties of the property owner
7. Financial Management: Details of rent collection, accounting, budgeting, and financial reporting
8. Management Fees and Expenses: Fee structure, payment terms, and reimbursable expenses
9. Maintenance and Repairs: Procedures for property maintenance, repairs, and contractor management
10. Emergency Procedures: Protocols for handling emergency situations
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Termination: Conditions and procedures for terminating the agreement
13. General Provisions: Standard legal provisions including governing law, notices, and amendment procedures
1. Staff Management: Details of on-site staff management when applicable to larger properties
2. Capital Improvements: Procedures for major renovations and improvements, included when anticipated
3. Marketing and Leasing: Specific provisions for vacant unit marketing and lease management if included in services
4. Special Facilities Management: Management of amenities like pools, gyms, or common areas if applicable
5. Environmental Compliance: Special provisions for properties requiring specific environmental management
6. Security Services: Provisions for security personnel and systems if required
7. Rent Control Compliance: Special provisions for rent-controlled properties
1. Schedule A - Property Details: Detailed description of the managed property, including address, units, and facilities
2. Schedule B - Fee Schedule: Detailed breakdown of all management fees and charges
3. Schedule C - Service Specifications: Detailed scope of services and performance standards
4. Schedule D - Maintenance Standards: Specific maintenance requirements and standards
5. Schedule E - Reporting Requirements: Templates and requirements for regular reporting
6. Schedule F - Emergency Contacts: List of emergency contacts and procedures
7. Schedule G - Insurance Requirements: Detailed insurance specifications and coverage requirements
8. Appendix 1 - Required Forms: Collection of standard forms used in property management
9. Appendix 2 - Authorized Expenditure Limits: Specific spending authorities and approval requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Real Estate
Multi-family Housing
Student Housing
Senior Living
Rental Property
Asset Management
Relevant Teams
Legal
Operations
Property Management
Asset Management
Facilities Management
Maintenance
Finance
Compliance
Administration
Leasing
Relevant Roles
Property Manager
Real Estate Manager
Asset Manager
Facilities Manager
Operations Director
Legal Counsel
Property Management Executive
Regional Property Manager
Portfolio Manager
Compliance Officer
Real Estate Administrator
Building Superintendent
Leasing Manager
Maintenance Coordinator
Financial Controller
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