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Condo Management Contract for Canada

Condo Management Contract Template for Canada

A comprehensive legal agreement governed by Canadian provincial laws that establishes the relationship between a condominium corporation and a professional property management company. The contract outlines the scope of management services, responsibilities, performance standards, and compensation terms for the professional management of a condominium property. It incorporates relevant provincial condominium legislation, property management regulations, and industry standards while ensuring compliance with local building codes and safety requirements.

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Condo Management Contract

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What is a Condo Management Contract?

The Condo Management Contract serves as the primary legal framework governing the relationship between a condominium corporation and its chosen property management company in Canada. This document is essential when a condominium corporation decides to delegate the day-to-day management of their property to a professional management company. The contract typically includes detailed provisions for financial management, maintenance responsibilities, administrative duties, emergency procedures, and compliance with provincial condominium laws. It's designed to protect both parties' interests while ensuring efficient property management and maintenance of property values. The agreement must comply with provincial legislation governing condominiums and property management services, including specific requirements that vary by province. This type of contract is particularly important as it establishes clear accountability, performance metrics, and risk management protocols for the professional management of multi-unit residential properties.

What sections should be included in a Condo Management Contract?

1. Parties: Identifies the condominium corporation and the management company, including their legal names, addresses, and registration details

2. Background: Establishes the context of the agreement, including the property details and the corporation's authority to enter into a management agreement

3. Definitions: Defines key terms used throughout the agreement for clarity and consistency

4. Appointment and Term: Specifies the appointment of the manager, initial term, and renewal provisions

5. Management Services: Details the core services to be provided, including administrative, financial, and physical management of the property

6. Manager's Duties and Responsibilities: Comprehensively lists specific duties and responsibilities of the management company

7. Corporation's Duties and Responsibilities: Outlines the condominium corporation's obligations and responsibilities

8. Financial Management: Details handling of operating accounts, reserve funds, budgets, and financial reporting requirements

9. Compensation and Payment Terms: Specifies management fees, payment schedule, and reimbursable expenses

10. Insurance and Indemnification: Outlines required insurance coverage and mutual indemnification provisions

11. Performance Standards: Establishes quality standards and performance metrics for management services

12. Compliance and Reporting: Details required compliance with laws and regulations, and reporting obligations

13. Termination: Specifies grounds for termination, notice requirements, and post-termination obligations

14. General Provisions: Includes standard contractual provisions such as notice requirements, assignment, and amendments

What sections are optional to include in a Condo Management Contract?

1. Emergency Services: Details specific procedures and services for emergency response (include if 24/7 emergency coverage is required)

2. Staff Management: Specifies on-site staff requirements and management (include if the property requires dedicated on-site staff)

3. Amenity Management: Details management of specific amenities like pools, fitness centers, or party rooms (include if property has significant amenities)

4. Construction Management: Outlines procedures for managing major repairs or renovations (include if significant construction projects are planned)

5. Commercial Unit Management: Specifies management of commercial units or retail spaces (include for mixed-use properties)

6. Environmental Management: Details environmental compliance and sustainability initiatives (include if property has specific environmental requirements)

7. Security Services: Specifies security personnel and systems management (include if property requires dedicated security services)

What schedules should be included in a Condo Management Contract?

1. Schedule A - Property Description: Detailed description of the property including legal description, units, and common elements

2. Schedule B - Fee Schedule: Comprehensive breakdown of management fees, additional service fees, and reimbursable expenses

3. Schedule C - Scope of Services: Detailed listing of all management services to be provided, including frequency and standards

4. Schedule D - Performance Metrics: Specific performance standards and metrics for evaluating management services

5. Schedule E - Required Reports: List and templates of required financial and operational reports

6. Schedule F - Emergency Procedures: Detailed emergency response procedures and contact information

7. Schedule G - Insurance Requirements: Specific insurance coverage requirements and minimum limits

8. Appendix 1 - Key Personnel: List of key management personnel and their qualifications

9. Appendix 2 - Maintenance Schedule: Preventive maintenance schedule for building systems and common elements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions

















































Clauses









































Relevant Industries

Real Estate

Property Management

Facilities Management

Residential Services

Building Maintenance

Property Development

Real Estate Investment

Building Operations

Professional Services

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Finance

Compliance

Risk Management

Maintenance

Administrative Services

Customer Service

Contract Administration

Relevant Roles

Property Manager

Facility Manager

Building Superintendent

Real Estate Lawyer

Condominium Board President

Operations Manager

Maintenance Manager

Financial Controller

Building Services Manager

Compliance Officer

Risk Manager

Contract Administrator

Regional Property Manager

Asset Manager

General Counsel

Community Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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