The Letter of Confirmation of Interest and Availability is a crucial document in Canadian professional environments, typically used in the initial stages of professional engagement processes. This document bridges the gap between informal expressions of interest and formal contractual agreements, providing a structured way for professionals or organizations to confirm their interest in and availability for specific opportunities. It's particularly valuable in situations involving project-based work, consulting engagements, or temporary professional appointments where clear communication of availability and interest is essential. The letter typically includes specific availability periods, potential start dates, any existing commitments that might affect engagement, and relevant qualifications or capabilities. While not legally binding in terms of employment or engagement, it serves as a professional commitment and helps establish clear expectations between parties.
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1. Letter Header: Contains sender's details, date, and recipient's details in proper business letter format
2. Opening Statement: References any previous communications and confirms interest in the opportunity
3. Position/Project Reference: Clear identification of the role or project being addressed
4. Confirmation of Interest: Explicit statement of interest in the opportunity
5. Availability Statement: Clear statement of temporal availability, including start date and time commitment
6. Relevant Qualifications: Brief overview of key qualifications relevant to the opportunity
7. Contact Information: Preferred contact methods and times
8. Closing: Professional closing statement, signature block, and title
1. Rate/Fee Expectations: Include when specifically requested or when establishing commercial terms is appropriate at this stage
2. Travel Capabilities: Include when the role may require travel or relocation
3. Current Commitments: Include when there are existing obligations that may affect availability
4. Conflict Disclosure: Include when there are potential conflicts of interest that should be disclosed
5. Technology/Equipment Statement: Include when remote work is involved or specific equipment/software is required
6. Professional References: Include when requested or when strengthening the expression of interest
1. Availability Calendar: Detailed calendar showing specific available dates and times, particularly for part-time or contract work
2. Rate Card: Detailed breakdown of fees and rates if requested or appropriate for the opportunity
3. Professional Credentials: Copies of relevant certifications or qualifications mentioned in the letter
4. Portfolio Summary: Brief overview of relevant projects or achievements, if appropriate for the role
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Non-Profit
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Relevant Teams
Human Resources
Procurement
Legal
Project Management Office
Operations
Finance
Talent Acquisition
Contract Administration
Professional Services
Resource Management
Relevant Roles
Consultant
Project Manager
Interim Executive
Technical Specialist
Advisory Board Member
Independent Contractor
Subject Matter Expert
Professional Service Provider
Freelance Professional
Contract Manager
Program Director
Senior Advisor
Implementation Specialist
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