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1. Sender and Recipient Information: Full names, addresses, and relevant reference numbers (claim/file numbers) of both parties
2. Date of Letter: Current date of the settlement letter
3. Subject Line: Clear identification of the matter: 'Re: Settlement of Pain and Suffering Claim - [Incident Date]'
4. Incident Details: Brief description of the incident that caused the injury, including date, location, and nature of injury
5. Settlement Amount: Clear statement of the total settlement amount being offered/accepted
6. Scope of Settlement: Explicit description of what the settlement covers (specific injuries, time period, types of damages)
7. Release Terms: Statement regarding the release of liability upon acceptance of settlement
8. Payment Terms: Details of how and when payment will be made
9. Closure: Signature lines for all parties and date of signing
1. Medical Assessment Summary: Include when there are specific medical reports or assessments that support the settlement amount
2. Future Medical Needs: Include when the settlement accounts for anticipated future medical expenses or ongoing care
3. Insurance Details: Include when insurance companies are involved in the settlement process
4. Tax Implications Statement: Include when there are specific tax considerations that need to be acknowledged
5. Confidentiality Clause: Include when parties agree to keep the settlement terms confidential
6. Legal Representation Statement: Include when either party has legal representation involved in the settlement
1. Medical Records: Copies of relevant medical reports, diagnoses, and treatment records
2. Expense Documentation: Detailed breakdown of medical expenses, rehabilitation costs, and other related expenses
3. Photographs: Visual evidence of injuries or accident scene if relevant
4. Calculation Breakdown: Detailed explanation of how the settlement amount was calculated
5. Release Form: Standard release of liability form to be signed by the claimant
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