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The Share Confirmation Letter is a crucial document in Canadian corporate practice, used to formally verify and document share ownership or confirm share transactions. This document is typically issued when new shares are allocated, following a share transfer, or when formal confirmation of existing share ownership is required. The letter includes essential details such as the shareholder's information, share class, quantity, certificate numbers, and registration details. In Canada, these letters must comply with federal legislation such as the Canada Business Corporations Act (CBCA) and relevant provincial corporate laws. They serve multiple purposes, including providing proof of ownership for tax authorities, financial institutions, or other stakeholders, and maintaining accurate corporate records. The Share Confirmation Letter is particularly important in private companies where shares are not publicly traded, but it's also used in public companies for certain types of share transactions or ownership confirmations.

1. Letter Header: Company letterhead including full legal name, registration number, and registered address

2. Date: Date of the confirmation letter

3. Shareholder Details: Full name and address of the shareholder

4. Share Information: Detailed description of shares including class, number of shares, share certificate numbers, and issue price if applicable

5. Confirmation Statement: Clear statement confirming the shareholder's ownership of the specified shares

6. Registration Details: Confirmation of registration in the company's share register

7. Authorized Signature Block: Space for signature of authorized company representative, including name and title