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Short Invoice for Canada

Short Invoice Template for Canada

A Canadian-compliant invoice document that serves as a formal request for payment for goods or services provided. This document adheres to federal and provincial tax requirements, including GST/HST regulations, and contains all necessary elements such as business identification, tax registration numbers, detailed item descriptions, and payment terms. The invoice format is designed to be concise while meeting all legal and business requirements for Canadian commercial transactions, making it suitable for both small and medium-sized businesses operating within Canadian jurisdiction.

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What is a Short Invoice?

The Short Invoice is a essential business document used in Canadian commercial transactions to request payment for goods or services provided. It must comply with Canadian federal and provincial regulations, particularly regarding GST/HST and PST requirements. This document type is typically used for straightforward transactions where detailed terms and conditions are not necessary. The Short Invoice includes mandatory elements such as the seller's and buyer's information, tax registration numbers, clear itemization of goods or services, applicable tax calculations, and payment terms. It serves as both a legal record of the transaction and a formal payment request, making it crucial for business operations and tax compliance in Canada. The document is designed to be clear and concise while meeting all regulatory requirements for Canadian business transactions.

What sections should be included in a Short Invoice?

1. Invoice Header: Company logo, invoice number, date, and 'INVOICE' label

2. Seller Information: Legal business name, address, contact details, and GST/HST registration number

3. Customer Information: Client's legal name, billing address, and any customer reference numbers

4. Invoice Details: Description of goods/services, quantities, unit prices, and line totals

5. Subtotal: Sum of all items before tax

6. Tax Calculations: GST/HST and applicable PST/QST calculations clearly shown

7. Total Amount: Final amount due including all taxes

8. Payment Terms: Due date and accepted payment methods

9. Payment Instructions: Bank details or other payment processing information

What sections are optional to include in a Short Invoice?

1. Purchase Order Reference: Include when customer has provided a PO number or when required by their purchasing process

2. Project Reference: Add when billing is related to a specific project or contract

3. Shipping Information: Include for invoices involving physical goods delivery

4. Discount Details: Add when early payment or other discounts apply

5. Currency Information: Include when dealing with international transactions or multiple currencies

6. Late Payment Terms: Add when specific interest or late payment penalties apply

What schedules should be included in a Short Invoice?

1. Item Detail Breakdown: Detailed list of items with additional specifications when main invoice contains summarized information

2. Time Sheet: For service-based invoices where detailed time tracking is required

3. Rate Card: When multiple service rates or product prices need to be referenced

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses










Relevant Industries

Retail

Professional Services

Manufacturing

Construction

Technology

Healthcare

Education

Consulting

Transportation

Hospitality

Real Estate

Agriculture

Energy

Entertainment

Financial Services

Relevant Teams

Finance

Accounting

Administration

Sales

Operations

Revenue

Billing

Treasury

Credit Control

Relevant Roles

Accountant

Bookkeeper

Finance Manager

Accounts Receivable Clerk

Accounts Payable Clerk

Financial Controller

Business Owner

Office Manager

Finance Director

Small Business Manager

Billing Coordinator

Account Manager

Sales Administrator

CFO

Administrative Assistant

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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