The Termination Of Acting Appointment Letter is a crucial document in Canadian employment practices, particularly within organizations that utilize temporary appointments to fill positions. This document is typically used when an employee who has been temporarily serving in a higher-level or different position needs to return to their substantive role. The letter serves multiple purposes: it provides formal notice of the acting appointment's end, confirms the return to the original position, addresses compensation changes, and ensures compliance with Canadian employment standards and organizational policies. It's essential for maintaining clear employment records and protecting both employer and employee interests. The document is especially common in the public sector but is also used in private organizations where formal acting appointments are part of the organizational structure.
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1. Recipient Information: Full name, title, and address of the employee whose acting appointment is being terminated
2. Reference Line: Subject line clearly stating 'Termination of Acting Appointment' and any relevant reference numbers
3. Current Position Details: Details of the acting position being terminated, including position title, level, and department
4. Termination Date: Clear statement of the effective date of the termination of the acting appointment
5. Return Position: Details of the substantive position to which the employee will return
6. Compensation Adjustment: Information about the cessation of acting pay and return to regular pay rate
7. Acknowledgment Request: Request for the employee to acknowledge receipt and understanding of the letter
8. Closing: Standard letter closing, including contact information for questions and space for signatures
1. Reason for Termination: Explanation of why the acting appointment is being terminated, used when appropriate to provide context
2. Transition Period: Details of any handover period or transition arrangements, if applicable
3. Performance Recognition: Acknowledgment of service during the acting period, used when appropriate to recognize positive contributions
4. Benefits Impact: Explanation of any impacts on benefits or entitlements, if applicable
5. Union Considerations: Reference to relevant collective agreement provisions, if the position is unionized
6. Project Completion Status: Summary of status of ongoing projects or responsibilities, if needed for continuity
1. Acting Pay Calculation Summary: Detailed breakdown of final acting pay calculations and adjustments
2. Handover Checklist: List of items, responsibilities, or tasks that need to be transferred or completed
3. Position Description: Copy of the substantive position description to which the employee is returning
4. HR Contact Information: Detailed contact information for HR representatives for follow-up questions
Authors
Relevant legal definitions
Clauses
Relevant Industries
Public Administration
Healthcare
Education
Financial Services
Crown Corporations
Government Services
Non-Profit Organizations
Municipal Services
Transportation
Utilities
Relevant Teams
Human Resources
Personnel Administration
Employee Relations
Legal Affairs
Compensation and Benefits
Labor Relations
Corporate Services
Administrative Services
Talent Management
Workforce Planning
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Senior Administrator
HR Business Partner
Employee Relations Specialist
Compensation Specialist
Personnel Officer
HR Coordinator
Labor Relations Manager
Acting Manager
Interim Director
Department Head
Chief Administrative Officer
HR Compliance Officer
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