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The Termination of Offer Letter is a crucial document used when an organization needs to formally withdraw an employment offer previously extended to a candidate. This document is particularly important in the Canadian legal context, where both federal and provincial employment laws must be considered. It is typically used in situations where changing business circumstances, discovery of new information, or other valid business reasons necessitate the withdrawal of an offer. The document must be carefully drafted to maintain professionalism, minimize legal exposure, and ensure compliance with applicable Canadian employment standards. It should clearly reference the original offer, provide appropriate explanation where necessary, address any pre-employment arrangements or expenses, and maintain proper documentation for legal and HR purposes. The format and content may vary depending on the province or territory, especially regarding notice requirements and compensation obligations.

1. Letterhead and Date: Company letterhead with full contact information and current date

2. Recipient Information: Full name and address of the offer recipient

3. Reference Line: Clear reference to the original offer letter including its date

4. Main Statement: Clear statement of the withdrawal of the employment offer

5. Explanation: Brief, professional explanation for the withdrawal of the offer

6. Return of Documents: Request for return of any company property or confidential information already shared

7. Closing: Professional closing with appropriate signatures and company representative details