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Warehouse Invoice for Canada

Warehouse Invoice Template for Canada

A warehouse invoice is a formal commercial document issued in Canada that details charges for storage and related services provided by a warehouse facility. It complies with Canadian federal and provincial requirements, including GST/HST regulations and relevant warehouse receipts legislation. The document itemizes storage periods, space utilized, handling services, and additional charges while incorporating necessary tax calculations and payment terms. It serves as both a billing instrument and a legal record of warehousing services rendered, ensuring compliance with Canadian commercial and tax laws.

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What is a Warehouse Invoice?

The Warehouse Invoice is a standardized commercial document used in Canadian warehousing operations to bill clients for storage and related services. This document type is essential for businesses requiring formal documentation of warehouse services, storage periods, and associated costs. It must comply with Canadian federal and provincial regulations, including the Excise Tax Act for GST/HST purposes and the Warehouse Receipts Act. The invoice typically includes detailed information about stored goods, storage conditions, handling services, and applicable charges, serving as both a payment request and a legal record of services provided. It's particularly important for audit trails, tax compliance, and inventory management purposes.

What sections should be included in a Warehouse Invoice?

1. Invoice Header: Company details, invoice number, date, and GST/HST registration numbers

2. Client Information: Full legal name, address, and contact details of the client

3. Storage Details: Warehouse location, storage unit/space identification, storage period

4. Service Description: Itemized list of warehousing services provided (storage, handling, etc.)

5. Quantity and Rates: Detailed breakdown of quantities (space used, items stored) and applicable rates

6. Charges Calculation: Subtotal, applicable taxes (GST/HST/PST), and total amount due

7. Payment Terms: Due date, accepted payment methods, and late payment penalties

8. Additional Notes: Any special conditions or relevant information about the storage services

What sections are optional to include in a Warehouse Invoice?

1. Insurance Details: Include when specific insurance coverage applies to stored goods

2. Handling Instructions: Add when special handling requirements exist for stored items

3. Temperature Control Log: Include for climate-controlled storage services

4. Dangerous Goods Declaration: Required when storing hazardous materials

5. Custom Clearance Details: Include for international goods storage

6. Storage Conditions: Add when specific environmental conditions must be maintained

What schedules should be included in a Warehouse Invoice?

1. Schedule A - Detailed Inventory List: Itemized list of stored goods with descriptions and quantities

2. Schedule B - Rate Card: Detailed breakdown of all applicable storage and handling rates

3. Schedule C - Service Level Details: Specific metrics and standards for storage conditions and handling

4. Appendix 1 - Terms and Conditions: Standard warehouse terms and conditions applicable to the invoice

5. Appendix 2 - Insurance Certificate: Copy of relevant insurance coverage for stored goods

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Logistics and Transportation

Retail

Manufacturing

E-commerce

Food and Beverage

Pharmaceutical

Industrial Storage

Import/Export

Agricultural Products

Consumer Goods

Chemical Storage

Electronics

Relevant Teams

Warehouse Operations

Finance

Accounts Receivable

Logistics

Supply Chain

Inventory Management

Customer Service

Billing

Operations

Administration

Relevant Roles

Warehouse Manager

Logistics Coordinator

Accounts Receivable Specialist

Operations Manager

Inventory Controller

Storage Facility Supervisor

Billing Administrator

Finance Manager

Supply Chain Manager

Warehouse Operations Director

Accounts Manager

Logistics Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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