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The Agreement Confirmation Letter is a critical business document used in Swiss commercial practice when parties need to formally document terms that have been agreed upon through prior discussions, negotiations, or informal arrangements. It serves as a bridge between verbal agreements or preliminary discussions and formal contracts, providing legal certainty while maintaining efficiency. Governed by Swiss law, particularly the Swiss Code of Obligations (OR), this document type is especially valuable in business situations requiring quick confirmation of agreed terms without the need for a full contract. The Agreement Confirmation Letter typically includes essential business terms, party details, and specific references to prior discussions or agreements, making it an important tool for business record-keeping and legal compliance. It's particularly useful in situations where speed and efficiency are priorities, but parties still need a legally binding document to confirm their arrangements.

1. Letter Header: Formal business letter header including date, recipient's full address, and reference number if applicable

2. Opening Salutation: Formal greeting to the appropriate recipient

3. Subject Line: Clear identification of the agreement being confirmed

4. Party Identification: Clear identification of all parties involved in the agreement

5. Reference to Prior Agreement/Discussion: Specific reference to the agreement, meeting, or discussion being confirmed, including relevant dates

6. Key Terms Confirmation: Precise enumeration of the essential terms agreed upon

7. Effective Date: Clear statement of when the confirmed agreement takes effect

8. Closing Statement: Formal confirmation of the binding nature of the letter and request for countersignature if required

9. Signature Block: Space for signature, including name and title of authorized signatory