An Authorization Letter For Claiming Documents is a crucial legal instrument used in Switzerland when an individual or entity needs to delegate the authority to collect or claim important documents to another party. This document is particularly relevant when the principal cannot personally retrieve documents due to absence, illness, or other constraints. The letter must conform to Swiss legal requirements, including those set forth in the Swiss Code of Obligations (OR) and relevant cantonal regulations. It typically requires proper identification of all parties, clear specification of the documents to be claimed, duration of authority, and may need notarization depending on the document type and jurisdiction requirements. The authorization can be used for claiming various documents including legal papers, educational certificates, medical records, or official government documents.
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1. Place and Date: Current location and date of the authorization letter
2. Principal's Details: Full name, address, and identification details of the person giving authorization
3. Agent's Details: Full name, address, and identification details of the person being authorized
4. Purpose of Authorization: Clear statement of the authorization's purpose and specific documents to be claimed
5. Scope of Authority: Detailed description of what actions the agent is authorized to take
6. Duration of Authority: Validity period of the authorization
7. Principal's Signature: Signature of the authorizing person with date
8. Authentication/Notarization: Space for official authentication or notarization as required by Swiss law
1. Special Instructions: Any specific instructions or limitations for the agent when claiming documents
2. Substitute Authorization: Permission for the agent to delegate authority to another person, if allowed
3. Multiple Language Declarations: Include when the letter needs to be in multiple languages for international use
4. Revocation Clause: Specific conditions under which the authorization can be revoked
5. Witness Section: Required when additional verification of the principal's signature is needed
1. List of Documents: Detailed inventory of specific documents to be claimed when multiple documents are involved
2. Identification Documents: Copies of identification documents of principal and/or agent
3. Official Translations: Certified translations of the authorization letter if required for international use
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Document Control
Compliance
Corporate Secretariat
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Legal Administrator
Administrative Assistant
Document Control Officer
Compliance Officer
Legal Secretary
Office Manager
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Embassy Official
Personal Assistant
Records Manager
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