The Project Invoice is a essential business document used in Switzerland for billing project-based work across various industries. It complies with the Swiss Code of Obligations (OR/CO) and the Federal Act on Value Added Tax, ensuring legal validity and tax compliance. This document type is particularly relevant when billing for completed project work, milestone achievements, or periodic project progress. The Project Invoice must include specific elements required by Swiss law, such as VAT details, clear payment terms, and comprehensive service descriptions. It serves as both a payment request and a legal record of services rendered, supporting potential debt enforcement proceedings if necessary. The document is designed to accommodate various project sizes and complexities while maintaining compliance with Swiss commercial law requirements.
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1. Invoice Header: Company letterhead, invoice number, date, and VAT registration number
2. Billing Information: Full legal names and addresses of both the service provider and client
3. Project Details: Project name, reference number, and period of work covered by the invoice
4. Service Description: Clear description of services provided, including reference to the underlying contract or agreement
5. Financial Summary: Breakdown of charges, subtotal, VAT calculation, and total amount due
6. Payment Terms: Due date, payment methods, bank details, and late payment provisions
7. Legal Notices: Required legal statements under Swiss law, including VAT declarations
1. Milestone Reference: Include when billing is tied to specific project milestones or deliverables
2. Time Records: Include when billing is based on time and materials rather than fixed price
3. Expense Summary: Include when charging for additional expenses or disbursements
4. Currency Exchange: Include when dealing with international clients and multiple currencies
5. Discount Application: Include when applying any special discounts or promotional rates
6. Progress Status: Include when invoice is part of a larger ongoing project to show overall completion status
1. Detailed Time Sheet: Breakdown of hours worked by date, resource, and activity
2. Expense Receipts: Copies of receipts for claimed expenses and disbursements
3. Work Completion Certificate: Client sign-off or acceptance document for completed work
4. Rate Card: Applicable rates for different service categories or resource levels
5. Material Usage Log: Detailed list of materials used if billing includes physical goods or materials
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Construction
Management Consulting
Engineering
Professional Services
Architecture
Research and Development
Manufacturing
Creative Industries
Education and Training
Relevant Teams
Finance
Accounting
Project Management
Legal
Operations
Client Services
Billing
Compliance
Administration
Treasury
Relevant Roles
Project Manager
Finance Director
Accounts Receivable Specialist
Business Development Manager
Contract Administrator
Financial Controller
Billing Coordinator
Account Manager
Operations Manager
Chief Financial Officer
Project Accountant
Compliance Officer
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