This 4 Weeks Notice Resignation letter is designed for use in employment relationships governed by German law, where statutory notice periods and formal requirements must be strictly observed. The document is typically used when an employee wishes to voluntarily terminate their employment contract while adhering to the standard notice period prescribed by German labor law. It must be provided in written form (electronic form is explicitly excluded by BGB §623) and should clearly state the intention to resign, specify the notice period, and calculate the final working day. The letter serves as formal documentation of the employment termination and triggers various legal obligations, including the employer's duty to provide a reference letter (Arbeitszeugnis). This document type is particularly relevant in standard employment relationships where no extended notice periods have been contractually agreed upon.
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1. Sender Details: Full name, address, and employee ID (if applicable) of the resigning employee
2. Recipient Details: Company name, relevant manager/HR person's name and title, company address
3. Date: Current date when the letter is written
4. Subject Line: Clear indication that this is a letter of resignation (Kündigung)
5. Formal Resignation Statement: Clear and unambiguous statement of resignation from the position
6. Notice Period Specification: Explicit mention of the four-week notice period and the calculated final working day
7. Current Position Reference: Statement of current role and department
8. Formal Closing: Professional closing statement, space for signature
1. Reason for Resignation: Optional brief explanation of resignation reasons - recommended only if maintaining positive relations and reasons are professional
2. Gratitude Statement: Expression of thanks for opportunities and experiences - recommended for maintaining professional relationships
3. Handover Commitment: Offer to assist with transition of responsibilities - recommended for senior positions or complex roles
4. Reference Letter Request: Request for a reference letter (Arbeitszeugnis) - include if not standard practice in the company
5. Benefits Discussion: Request for information about final salary, unused vacation days, and other benefits - include if clarity is needed
1. Handover Plan: Detailed plan for transitioning responsibilities and ongoing projects - recommended for complex roles
2. Project Status Report: Current status of ongoing projects and responsibilities - useful for senior positions
3. Company Property List: List of company assets to be returned - necessary if employee has significant company property
4. Contact Information: Future contact details for any follow-up communications - optional but recommended
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