The Appointment Confirmation Letter is a crucial document in German employment relationships, required under the Documentation of Essential Working Conditions Act (Nachweisgesetz). It should be issued following a successful recruitment process and must be provided to the employee within one month of their employment start date. The document serves multiple purposes: it fulfills legal documentation requirements, provides clarity on employment terms, and helps prevent future disputes by clearly stating all essential conditions of employment. The letter typically follows either a verbal agreement or a more informal job offer, and while it may reference other documents (such as collective agreements or company policies), it must contain all legally required information about the employment relationship. Under German law, the Appointment Confirmation Letter must include specific details such as working hours, compensation, leave entitlement, and notice periods.
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1. Company Letter Head: Official company letterhead including full legal name, address, and registration details
2. Date and Reference: Current date and any relevant reference numbers
3. Employee Details: Full name and address of the employee
4. Position Confirmation: Clear statement confirming the appointment and job title
5. Start Date: Confirmed employment start date
6. Job Location: Primary workplace location or address
7. Working Hours: Agreed weekly working hours and schedule
8. Compensation: Salary details, payment frequency, and any additional benefits
9. Leave Entitlement: Annual leave and public holiday entitlements
10. Notice Period: Required notice period for termination
11. Collective Agreements: Reference to any applicable collective agreements
12. Closing: Signature block and company representative details
1. Probationary Period: Include when a probationary period applies, stating its duration and conditions
2. Overtime Arrangements: Include when specific overtime rules or compensation applies
3. Company Car: Include when a company car is part of the employment package
4. Bonus Structure: Include when performance-based bonuses or commission structures apply
5. Confidentiality Clause: Include for positions with access to sensitive information
6. Travel Requirements: Include when the role involves regular travel
7. Remote Work Arrangements: Include when remote work is permitted or required
8. Additional Duties: Include when the role involves specific additional responsibilities
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Benefits Package: Detailed overview of all benefits and perks
3. Company Policies: Reference to key company policies and procedures
4. Code of Conduct: Company's code of conduct and ethical guidelines
5. IT Usage Policy: Guidelines for use of company IT systems and equipment
6. Travel Policy: Details of travel regulations and expense policies if applicable
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