The Appointment Confirmation Letter is a crucial document in Australian employment relationships, typically issued after verbal agreement on employment terms but before the commencement of employment. This document serves as official confirmation of employment terms and conditions, combining the formal aspects of an offer letter with the detailed terms typically found in an employment contract. The letter should be drafted in compliance with Australian employment law, including the Fair Work Act 2009, relevant Modern Awards, and other applicable legislation. It typically includes essential information such as position details, remuneration, working hours, leave entitlements, and other key terms of employment. The document is designed to protect both employer and employee interests by clearly documenting the agreed terms of employment, while maintaining a more approachable format than a full employment contract.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Formal confirmation of the offer and expression of welcome
3. Position Details: Job title, department, reporting relationship, and start date
4. Employment Type: Confirmation of whether the role is permanent, fixed-term, casual, full-time or part-time
5. Remuneration: Base salary, superannuation, and any additional benefits
6. Hours of Work: Standard working hours, days, and location
7. Probation Period: Length of probation period and conditions
8. Leave Entitlements: Overview of annual leave, personal leave, and other leave entitlements
9. Notice Period: Required notice period for termination by either party
10. Acceptance Instructions: How to accept the offer and return signed documentation
11. Closing: Signature block and congratulatory closing statement
1. Bonus Structure: Include when the role involves performance bonuses or commission structures
2. Confidentiality Statement: Include for roles involving access to sensitive information
3. Additional Benefits: Include when offering specific benefits like car allowance, phone allowance, or other perks
4. Travel Requirements: Include when the role involves regular travel
5. Specific Award Coverage: Include when the role falls under a specific Modern Award
6. Post-Employment Restrictions: Include for senior roles or those with access to confidential information/clients
7. Flexible Working Arrangements: Include when offering specific flexible working options
8. KPIs and Performance Expectations: Include for sales roles or positions with specific performance metrics
1. Position Description: Detailed outline of role responsibilities and requirements
2. Company Policies Summary: Overview of key company policies that form part of employment terms
3. Benefits Schedule: Detailed breakdown of all benefits and entitlements
4. Remuneration Structure: Detailed breakdown of salary packaging or commission structures if applicable
5. Required Employment Forms: Tax declaration, superannuation choice, bank details forms
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Telecommunications
Transport and Logistics
Relevant Teams
Human Resources
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Finance
Operations
Administration
Payroll
Recruitment
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Relevant Roles
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Managing Director
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Department Manager
Team Leader
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Administrative Assistant
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Research Scientist
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