The Company Employment Letter is a fundamental document in German employment relationships, serving as the primary record of employment terms and conditions. It must be provided to employees in accordance with the German Documentation Act (Nachweisgesetz) within one month of employment beginning. The letter includes mandatory elements required by German law while allowing for customization based on the specific role and company policies. It forms part of the employment contract documentation and should be drafted in compliance with German labor law requirements, including provisions from the German Civil Code, Working Time Act, and other relevant legislation. The document is typically used when hiring new employees or formalizing existing employment relationships, and may need to be updated when significant changes to employment terms occur.
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1. Company Header and Date: Official company letterhead with full legal entity name, address, and date of the letter
2. Employee Personal Information: Full name and address of the employee
3. Position and Duties: Job title, position description, and primary responsibilities
4. Start Date and Duration: Commencement date of employment and whether fixed-term or permanent
5. Probationary Period: Length of probationary period and applicable notice periods during this time
6. Working Hours: Regular working hours, flexibility arrangements, and overtime provisions
7. Remuneration: Base salary, payment schedule, and any guaranteed bonuses
8. Leave Entitlement: Annual leave, public holidays, and other leave provisions
9. Notice Periods: Notice periods for termination by either party
10. Governing Law: Reference to German law and jurisdiction
11. Signatures: Space for dated signatures of both parties
1. Company Car: Details of company car provision and usage rules, included when a company car is offered
2. Variable Compensation: Details of bonus schemes, commission structures, or other variable pay elements, included when applicable
3. Remote Work: Provisions for home office or remote working arrangements, included when remote work is permitted
4. Confidentiality: Specific confidentiality obligations beyond standard statutory requirements, included for sensitive positions
5. Post-contractual Non-compete: Non-competition restrictions after employment ends, included for senior positions or where required
6. International Assignment: Specific provisions for international work or travel, included when role involves international duties
7. Stock Options: Details of any share option or equity participation schemes, included when applicable
8. Additional Benefits: Special benefits such as meal allowances, gym memberships, etc., included when offered
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Benefits Summary: Overview of all company benefits and eligibility conditions
3. Company Policies: Key company policies that form part of the employment relationship
4. Working Time Agreement: Detailed provisions regarding working time recording and flexibility
5. Data Privacy Notice: Information about the processing of employee personal data as required by GDPR
6. Company Car Policy: Detailed rules and regulations regarding company car use, if applicable
7. Variable Compensation Plan: Detailed terms of bonus or commission schemes, if applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Professional Services
Healthcare
Retail
Automotive
Construction
Education
Energy
Telecommunications
Media and Entertainment
Logistics and Transportation
Real Estate
Pharmaceuticals
Consumer Goods
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Administration
Product Management
Quality Assurance
Business Development
Corporate Communications
Compliance
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Managing Director
Department Manager
Project Manager
Software Engineer
Sales Representative
Marketing Specialist
HR Manager
Financial Analyst
Operations Manager
Research Scientist
Administrative Assistant
Product Manager
Business Development Manager
Legal Counsel
Account Manager
Technical Support Specialist
Quality Assurance Engineer
Customer Service Representative
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