The Employment Letter is a crucial document used when formally offering employment to a new hire or documenting changed terms for existing employees in Germany. It must comply with strict German labor law requirements, including the Documentation Act (Nachweisgesetz) and the German Civil Code (BGB). The letter serves multiple purposes: it confirms the employment relationship, outlines essential terms and conditions, ensures legal compliance, and provides clarity on mutual obligations. This document is typically issued after verbal agreement but before employment begins, requiring careful attention to mandatory German employment law provisions regarding working hours, leave entitlements, notice periods, and other statutory requirements.
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1. Letterhead and Date: Company letterhead with full legal entity name, address, and date of the letter
2. Employee Details: Full name and address of the employee
3. Job Title and Role: Specific position title and brief description of main responsibilities
4. Start Date: Confirmed employment start date and any probationary period details
5. Compensation: Base salary, payment frequency, and method of payment
6. Working Hours: Regular working hours, breaks, and flexibility arrangements
7. Leave Entitlement: Annual leave, public holidays, and other leave entitlements
8. Notice Period: Required notice periods for termination by either party
9. Governing Law: Confirmation that the employment relationship is governed by German law
10. Signature Block: Space for signatures of both employer and employee representatives
1. Bonus Arrangements: Include when offering performance-based bonuses or other variable compensation
2. Company Benefits: Include when offering specific benefits beyond statutory requirements
3. Remote Work Provisions: Include when allowing work from home or remote working arrangements
4. International Travel: Include when position requires regular international travel
5. Post-Employment Restrictions: Include when implementing non-compete or confidentiality obligations
6. Company Car: Include when providing a company car or car allowance
7. Stock Options: Include when offering equity participation or stock option plans
8. Training Commitments: Include when specific training requirements or commitments are part of the role
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Benefits Summary: Comprehensive overview of all company benefits and eligibility criteria
3. Company Policies: Key workplace policies including IT, social media, and code of conduct
4. Data Privacy Notice: Required under GDPR, explaining how employee data will be processed
5. Bonus Scheme Rules: Detailed rules and calculations for any variable compensation
Relevant legal definitions
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Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Professional Services
Education
Construction
Hospitality
Telecommunications
Automotive
Energy
Media and Entertainment
Logistics
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Product Development
Administration
Quality Assurance
Business Development
Strategy
Corporate Communications
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Managing Director
Department Head
Senior Manager
Project Manager
Software Developer
Sales Representative
Marketing Manager
HR Manager
Financial Analyst
Operations Manager
Research Scientist
Administrative Assistant
Customer Service Representative
Product Manager
Business Analyst
Account Manager
Legal Counsel
Design Engineer
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