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The Vital Records Authorization Form is a crucial document within the German civil registration system, used when individuals need to obtain official copies of vital records such as birth, death, marriage, or civil partnership certificates. This form is designed in accordance with the Personenstandsgesetz (PStG) and related regulations, ensuring compliance with both federal and state requirements. It serves multiple purposes, from legal proceedings to immigration applications, and includes specific sections for requestor identification, record details, and purpose declaration. The form incorporates necessary data protection notices in line with GDPR requirements and provides options for both standard and urgent processing. It's particularly important in cases where records are needed for official purposes both within Germany and internationally, often requiring additional authentication such as apostille certification.

1. Form Title and Authority Statement: Official title of the form and statement of the authorizing government body

2. Requestor Information: Personal details of the person requesting the vital record, including full name, current address, phone number, and email

3. Record Type Selection: Specification of the type of vital record being requested (birth, death, marriage, or civil partnership certificate)

4. Record Details: Specific information about the requested record including names, dates, and locations

5. Purpose of Request: Statement of the intended use of the requested vital record

6. Proof of Identity: Section detailing the acceptable forms of identification and where to attach copies

7. Legal Standing Declaration: Declaration of the requestor's legal right to access the requested vital record

8. Data Protection Notice: GDPR-compliant privacy notice explaining how the provided information will be used

9. Signature Block: Space for date, signature, and declaration of truth of all provided information