The Facility Event Space Rental Agreement is essential for any temporary use of event spaces in England and Wales. It provides a comprehensive framework for facility rentals, protecting both the venue owner and renter while ensuring compliance with local regulations. This document is particularly important given the complex regulatory environment surrounding public spaces, including health and safety requirements, insurance obligations, and licensing needs. The agreement typically includes detailed provisions about space usage, payment terms, cancellation policies, and liability allocation, making it an indispensable tool for managing facility rentals effectively.
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1. Parties: Details of the facility owner/operator and the event organizer/renter
2. Background: Context of the agreement and brief description of the facility and intended use
3. Definitions: Key terms used throughout the agreement including defined terms from relevant legislation
4. Facility Details: Specific areas being rented, capacity, and facilities included
5. Rental Period: Duration, dates, and times of the rental
6. Fees and Payment: Rental fees, deposit requirements, payment schedule
7. Use of Facility: Permitted uses and restrictions
8. Health and Safety: Safety requirements and obligations under relevant legislation
9. Insurance and Liability: Insurance requirements and liability allocation
10. Termination: Circumstances and process for termination
1. Catering Provisions: Terms related to food and beverage service, including compliance with Food Safety Act 1990
2. Entertainment License: Terms related to entertainment permissions under Licensing Act 2003 and Live Music Act 2012
3. Security Arrangements: Security requirements and responsibilities for large events
4. Equipment Rental: Terms for use of facility equipment and liability for damage
5. Parking Provisions: Terms related to parking arrangements and management
1. Schedule 1 - Facility Floor Plan: Detailed layout of the rented space including maximum capacity and emergency exits
2. Schedule 2 - Fee Schedule: Detailed breakdown of all fees and charges including deposits
3. Schedule 3 - House Rules: Specific rules and regulations for facility use
4. Schedule 4 - Insurance Requirements: Detailed insurance specifications as required by law
5. Schedule 5 - Equipment Inventory: List of equipment included in rental with condition report
6. Appendix A - Emergency Procedures: Emergency protocols and contact information as required by health and safety legislation
7. Appendix B - Cleaning Checklist: Required cleaning and maintenance standards
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