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Internal Department Change Request Letter Template for England and Wales

An Internal Department Change Request Letter is a formal document used within organizations in England and Wales to propose and document structural, operational, or procedural changes within a department. The document adheres to English employment law requirements and follows established business practice protocols. It typically outlines the current situation, proposed changes, justification, impact assessment, and implementation timeline while ensuring compliance with relevant employment legislation and organizational policies.

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What is a Internal Department Change Request Letter?

The Internal Department Change Request Letter is a critical business document used when departments need to implement significant operational, structural, or procedural changes. Common in England and Wales, this document serves as both a formal request and a record of proposed organizational changes. It must comply with UK employment law, including the Employment Rights Act 1996 and Equality Act 2010. The letter typically includes detailed justification for changes, impact assessments, resource implications, and implementation timelines. It's particularly important for maintaining clear communication and documentation in corporate governance.

What sections should be included in a Internal Department Change Request Letter?

1. Current Situation: Overview of existing departmental structure or process

2. Proposed Changes: Detailed description of requested changes

3. Business Justification: Rationale and benefits of the proposed changes

4. Impact Assessment: Analysis of effects on staff, resources, and operations

5. Timeline: Proposed implementation schedule

What sections are optional to include in a Internal Department Change Request Letter?

1. Budget Implications: Financial impact analysis, used when changes affect departmental budget

2. Risk Assessment: Evaluation of potential risks, used for significant operational changes

3. Training Requirements: Details of required training, used when changes affect job roles

4. Consultation Process: Details of stakeholder engagement, used for major organizational changes

What schedules should be included in a Internal Department Change Request Letter?

1. Organizational Charts: Current and proposed structure diagrams

2. Cost Analysis: Detailed financial breakdowns

3. Job Descriptions: Updated role specifications if applicable

4. Implementation Plan: Detailed project timeline and milestones

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

England and Wales

Publisher

Genie AI

Cost

Free to use

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