The Request Letter For Refund Of Security Deposit is a crucial document used when a tenancy is ending or has ended in England and Wales. It formalizes the tenant's request for the return of their security deposit, which must be protected in a government-approved scheme under UK law. The letter should be sent after the tenant has vacated the property and fulfilled all tenancy obligations. It typically includes property details, deposit amount, protection scheme information, and bank details for the refund. This document is particularly important as it initiates the formal process for deposit return and can be used as evidence if disputes arise.
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1. Sender Details: Full name, address, and contact information of the tenant
2. Recipient Details: Landlord's or property management company's full details
3. Property Reference: Address of the rental property and tenancy dates
4. Deposit Details: Amount paid and deposit protection scheme reference
5. Request Statement: Clear statement requesting return of deposit
6. Justification: Reference to end of tenancy and condition of property
7. Payment Instructions: Bank details or preferred method of refund
1. Property Inspection Details: Reference to check-out inspection if completed - use when formal inspection has been conducted
2. Evidence Reference: List of supporting documents (photos, inventory) - use when documentation exists proving property condition
3. Timeline Reference: Mention of statutory deadlines - use if deposit return is overdue
1. Check-out Report: Final property inspection report
2. Photographic Evidence: Photos showing property condition at exit
3. Original Deposit Receipt: Proof of initial deposit payment
4. Deposit Protection Certificate: Documentation from deposit protection scheme
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