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Service Confirmation Letter for the United Kingdom

Service Confirmation Letter Template for England and Wales

A Service Confirmation Letter is a formal document used under English and Welsh law to confirm the terms of a service arrangement between a service provider and client. It outlines the scope of services, commercial terms, and key deliverables. While less formal than a full service agreement, it serves as a legally binding document that captures the essential elements of the service relationship and provides clarity on obligations and expectations.

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What is a Service Confirmation Letter?

The Service Confirmation Letter is commonly used in England and Wales when parties need to formally document service arrangements without the complexity of a full service agreement. It typically follows verbal discussions or negotiations and serves to confirm the agreed terms in writing. The document includes essential information such as service scope, pricing, timeline, and key deliverables. While more concise than a traditional contract, it maintains legal validity and provides both parties with clear documentation of their agreement.

What sections should be included in a Service Confirmation Letter?

1. Service Provider Details: Full company/individual name, address, registration details

2. Client Details: Full name and address of service recipient

3. Service Description: Clear outline of services to be provided

4. Commercial Terms: Fees, payment terms, and schedule

5. Start Date: When services will commence

What sections are optional to include in a Service Confirmation Letter?

1. Service Levels: Specific performance metrics, use when service quality is measurable

2. Term: Duration of services, include for fixed-term arrangements

3. Special Requirements: Any client-specific needs or conditions

What schedules should be included in a Service Confirmation Letter?

1. Service Specification: Detailed breakdown of services and deliverables

2. Rate Card: Detailed pricing for different service elements

3. Terms and Conditions: Standard terms governing the service provision

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions












Clauses














Industries

Consumer Rights Act 2015: Primary legislation governing consumer rights in service contracts for B2C relationships, covering quality of service, information requirements, and unfair terms

Supply of Goods and Services Act 1982: Foundational legislation establishing implied terms in service contracts, including requirements for reasonable care and skill, reasonable time, and reasonable price

Unfair Contract Terms Act 1977: Controls the use of exclusion and limitation clauses in contracts, setting boundaries for what terms can be legally enforced

Unfair Terms in Consumer Contracts Regulations 1999: Protects consumers against unfair standard terms in contracts with traders, requiring transparency and fairness in contract terms

Employment Rights Act 1996: Relevant if the service agreement involves employment relationships, covering basic employment rights and obligations

Equality Act 2010: Ensures non-discrimination in service provision and employment, protecting against various forms of discrimination

IR35 Legislation: Tax legislation affecting contractors and service providers, determining employment status for tax purposes

UK GDPR: Data protection regulation governing how personal data must be handled, stored, and processed in service delivery

Data Protection Act 2018: UK's implementation of data protection requirements, working alongside UK GDPR to regulate data handling

Common Law Contract Principles: Fundamental principles of contract law including offer, acceptance, consideration, and intention to create legal relations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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