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Volunteer Hold Harmless Agreement for the United Kingdom

Volunteer Hold Harmless Agreement Template for England and Wales

A Volunteer Hold Harmless Agreement is a legal document used in England and Wales that protects organizations from liability claims arising from volunteer activities. It establishes that volunteers understand and accept the risks associated with their voluntary work, and agree not to hold the organization liable for injuries or damages that may occur during their service, except where excluded by law (such as death or injury caused by negligence). The agreement must comply with English and Welsh law, particularly the Unfair Contract Terms Act 1977 and relevant health and safety legislation.

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What is a Volunteer Hold Harmless Agreement?

A Volunteer Hold Harmless Agreement is essential for organizations operating in England and Wales that engage volunteers in their activities. This document serves to protect the organization while ensuring volunteers understand the risks associated with their service. The agreement outlines the scope of volunteer activities, acknowledges potential risks, and includes provisions for liability release within the bounds of English and Welsh law. It's particularly important for activities that may carry inherent risks or where volunteers interact with the public or valuable property. The document must be carefully drafted to ensure compliance with local legislation while providing maximum permissible protection for the organization.

What sections should be included in a Volunteer Hold Harmless Agreement?

1. Parties: Identifies the organization and the volunteer

2. Background: Explains the context of the volunteering arrangement

3. Definitions: Defines key terms used in the agreement

4. Scope of Activities: Details the volunteer activities covered by the agreement

5. Assumption of Risk: Volunteer's acknowledgment of risks involved

6. Release of Liability: Terms of the hold harmless provision

7. Duration: Period the agreement covers

8. Governing Law: Specifies applicable law (England and Wales)

What sections are optional to include in a Volunteer Hold Harmless Agreement?

1. Insurance: Details of any insurance coverage provided by the organization

2. Confidentiality: Provisions regarding handling of confidential information

3. Data Protection: GDPR compliance provisions for handling personal data

4. Emergency Contact: Emergency contact information and procedures for high-risk activities

What schedules should be included in a Volunteer Hold Harmless Agreement?

1. Schedule 1: Description of Activities: Detailed list of volunteer activities covered by the agreement

2. Schedule 2: Risk Assessment: Specific risks identified for the volunteer activities

3. Schedule 3: Safety Procedures: Required safety protocols and procedures for volunteers

4. Appendix A: Emergency Procedures: Emergency response protocols and contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Release Agreement

Cost

Free to use
Relevant legal definitions

























Clauses
























Industries

Health and Safety at Work Act 1974: Primary legislation establishing duty of care requirements for organizations, including safety obligations towards volunteers despite their non-employee status. Key focus on providing and maintaining a safe working environment.

Occupiers' Liability Acts 1957 and 1984: Establishes the duty of care owed to lawful visitors, including volunteers, while on premises. Defines required standards of care and safety responsibilities of property occupiers.

Unfair Contract Terms Act 1977: Critical legislation that restricts the ability to exclude liability for death or personal injury. Sets limitations on what can be legally excluded in agreements and waivers.

Consumer Rights Act 2015: Establishes requirements for fairness and transparency in contracts, which may apply to volunteer agreements depending on the context.

Management of Health and Safety at Work Regulations 1999: Mandates risk assessment requirements and establishes framework for safety management systems that organizations must implement.

Common Law Principles: Encompasses fundamental legal principles including negligence, duty of care, reasonableness, and voluntary assumption of risk (volenti non fit injuria).

Data Protection Act 2018 and UK GDPR: Governs the collection and processing of personal data, establishing privacy requirements and protections that must be considered when handling volunteer information.

Equality Act 2010: Establishes non-discrimination provisions and requirements for reasonable accommodations for disabilities, ensuring equal treatment of volunteers regardless of protected characteristics.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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