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The Application Withdrawal Letter is a crucial document used in Hong Kong business and administrative contexts when an individual or organization needs to formally withdraw a previously submitted application. This document type is commonly used across various scenarios, including job applications, permit requests, license applications, or program enrollments. The letter must comply with Hong Kong's legal framework and business practices, particularly the Contracts Ordinance (Cap. 23) and Electronic Transactions Ordinance (Cap. 553) if submitted electronically. It typically includes essential elements such as clear identification of the original application, explicit withdrawal statement, and handling of any related matters such as refunds or document returns. The Application Withdrawal Letter serves as an official record of the withdrawal decision and helps maintain clear communication between all parties involved.

1. Sender Details: Full name, address, and contact information of the person withdrawing the application

2. Recipient Details: Name, title, department, and address of the person/organization receiving the withdrawal letter

3. Application Reference: Clear identification of the original application including reference numbers, submission date, and type of application

4. Withdrawal Statement: Clear and unambiguous statement of intention to withdraw the application

5. Reason for Withdrawal: Brief, professional explanation for the withdrawal (if appropriate)

6. Closing Statement: Professional closing including any request for confirmation and expression of gratitude