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The Emergency Leave Letter is a critical document used in Hong Kong workplace settings when an employee needs to request immediate or urgent leave due to unforeseen circumstances. This document, governed by Hong Kong's Employment Ordinance (Cap. 57), serves as an official record of the leave request and helps maintain clear communication between employee and employer during unexpected situations. The letter typically includes essential information such as the emergency's nature, expected duration of absence, contact details, and work handover arrangements. It's designed to protect both employer and employee interests by documenting the circumstances of the sudden absence while ensuring compliance with local employment laws and internal company policies. The document is particularly important in Hong Kong's fast-paced business environment, where proper documentation of employee absences is crucial for HR records and regulatory compliance.

1. Letterhead and Date: Company letterhead and current date

2. Recipient Details: Name and title of recipient (usually immediate supervisor or HR manager)

3. Subject Line: Clear indication that this is an Emergency Leave request

4. Employee Information: Employee name, position, department, and employee ID

5. Leave Duration: Specific dates for which emergency leave is requested, including start and expected return date

6. Reason for Emergency Leave: Brief but clear explanation of the emergency situation necessitating the leave

7. Contact Information: How to reach the employee during the emergency leave period

8. Handover Information: Brief status of current work responsibilities and any immediate actions needed

9. Signature and Date: Employee's signature and date of request