The Authorization For Release of Information Form is a crucial document used in Hong Kong when there is a need to share personal or confidential information between parties. This document is essential for compliance with Hong Kong's Personal Data (Privacy) Ordinance and is commonly used in various scenarios such as employment background checks, medical record transfers, financial information sharing, and educational record releases. The form must clearly specify the authorizing party, the information holder, the recipient, the specific information to be released, and the purpose of the release. It serves as a protective measure for all parties involved by documenting explicit consent and establishing clear parameters for information sharing. The document is designed to be flexible enough to accommodate various types of information releases while maintaining compliance with Hong Kong's legal requirements for data protection and privacy.
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1. Authorizing Party Details: Full name, identification details (HKID/passport number), contact information, and address of the person authorizing the release of information
2. Information Holder Details: Name and details of the organization/person currently holding the information that is to be released
3. Recipient Details: Name and details of the person/organization authorized to receive the information
4. Information to be Released: Specific description of the information authorized for release, including relevant dates, categories, and any limitations
5. Purpose of Release: Clear statement of the purpose(s) for which the information may be used
6. Duration of Authorization: Validity period of the authorization, including start date and expiry date if applicable
7. Declaration and Signature: Statement confirming understanding and voluntary nature of authorization, with space for signature and date
1. Witness Section: Section for witness details and signature, used when additional verification of the authorizing party's identity is required or when dealing with sensitive information
2. Revocation Rights: Section explaining the right to revoke the authorization and the process for doing so, recommended for longer-term authorizations
3. Third Party Authorization: Section for cases where the authorizing party is acting on behalf of another person (e.g., parent for minor, power of attorney), including details of their authority to act
4. Data Protection Notice: Additional privacy notice explaining how the information will be protected and handled, recommended for sensitive data or complex data sharing arrangements
1. Schedule A - Detailed Information List: Detailed itemization of specific records/information to be released when the list is too extensive for the main form
2. Schedule B - Special Instructions: Any special handling instructions or restrictions for the released information
3. Appendix 1 - Supporting Documents: List of any required supporting documents that must accompany the authorization (e.g., proof of identity, power of attorney)
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