The Personal Information Consent Form is a crucial document required under Hong Kong's Personal Data (Privacy) Ordinance (PDPO) for organizations collecting and processing personal data. This document is essential whenever an organization intends to collect, process, store, or transfer personal information from individuals in Hong Kong. The form must clearly outline the purposes of data collection, intended uses, potential data sharing, and the rights of data subjects. It should be used prior to collecting any personal information and must be updated when there are significant changes to data processing activities. The document serves both as a compliance tool and as evidence of obtaining explicit consent, which is particularly important given Hong Kong's robust data protection regime and the PCPD's enforcement powers.
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1. Data Controller Information: Identity and contact details of the organization collecting the personal data
2. Purpose of Collection: Clear explanation of why the personal data is being collected and how it will be used
3. Types of Personal Data: Detailed list of the personal data that will be collected
4. Data Processing and Storage: Information about how the personal data will be processed, stored, and protected
5. Data Sharing and Transfer: Details about any third parties who may receive the personal data and any cross-border transfers
6. Data Subject Rights: Explanation of the individual's rights under the PDPO, including right to access, correct, and delete data
7. Retention Period: How long the personal data will be kept
8. Declaration and Consent: Clear statement of consent and signature section for the data subject
1. Direct Marketing Consent: Additional specific consent section for direct marketing purposes, required if personal data will be used for direct marketing
2. Sensitive Data Processing: Additional section for processing sensitive personal data such as health information, required if collecting sensitive data
3. Children's Data: Special provisions for processing children's personal data, required if the data subject may be under 18
4. Financial Data Processing: Specific provisions for handling financial information, required if collecting financial data
5. Automated Decision Making: Information about any automated decision-making processes, required if such processes are used
6. Cookie Policy Reference: Reference to cookie policy if the data collection involves online tracking or cookies
1. Schedule 1: Types of Personal Data: Detailed breakdown of all personal data categories to be collected
2. Schedule 2: Third Party Recipients: List of third parties who may receive the personal data
3. Schedule 3: Technical and Security Measures: Details of security measures implemented to protect personal data
4. Appendix A: Data Subject Rights Guide: Detailed guide on how to exercise data subject rights
5. Appendix B: Privacy Policy: Full privacy policy reference document
6. Appendix C: Contact Forms: Forms for submitting data access or correction requests
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