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An Authorization Letter To Conduct Employment Verification is a crucial document in Hong Kong's hiring process, particularly in regulated industries and professional sectors. This document becomes necessary when an individual is seeking new employment or when an organization needs to verify the employment history of a potential hire. It is designed to comply with Hong Kong's Personal Data (Privacy) Ordinance and related employment legislation, providing a legal framework for sharing employment information while protecting individual privacy rights. The letter typically specifies what information can be verified (such as employment dates, position held, and salary details), who is authorized to conduct the verification, and the duration of the authorization. It serves as a protective mechanism for all parties involved: the authorizer, the previous employer providing the information, and the party conducting the verification.

1. Date and Place: Current date and location of signing

2. Recipient Details: Full name and address of the organization/person authorized to conduct the verification

3. Subject Line: Clear indication that this is an Employment Verification Authorization

4. Authorizer Information: Full name, ID/passport number, and current contact details of the person giving authorization

5. Purpose Statement: Clear statement of the specific purpose for which the verification is being authorized

6. Scope of Authorization: Detailed description of what information may be verified/disclosed

7. Duration of Authorization: Validity period of the authorization

8. Data Privacy Statement: Reference to compliance with Personal Data (Privacy) Ordinance

9. Signature Block: Space for authorizer's signature, name, and date