The Authorized Signatory Form is a crucial corporate governance document used in Hong Kong to formally establish and communicate who has the authority to sign documents on behalf of a company. It is typically required when opening bank accounts, engaging with government authorities, or establishing business relationships with third parties. The form must comply with Hong Kong Companies Ordinance and other relevant regulations, and usually includes specimen signatures, personal identification details of authorized persons, and specific scope of their signing authority. Banks and other institutions in Hong Kong rely on this document to verify the legitimacy of corporate signatures and protect against unauthorized transactions.
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1. Company Information: Full legal name of the company, registration number, registered address, and business nature
2. Board Resolution Reference: Reference to the board resolution or other corporate authorization that approves the appointment of authorized signatories
3. Authorized Signatory Details: Personal information of each authorized signatory including full name, title, ID/passport number, and specimen signature
4. Scope of Authority: Clear description of the types of documents and transactions the signatory is authorized to execute
5. Signing Requirements: Specific requirements for valid execution (e.g., single signature, joint signatures, value limits)
6. Certification: Declaration by company director/secretary certifying the authenticity of the form and specimen signatures
1. Electronic Signature Authorization: Include when the company wants to authorize the use of electronic signatures for certain documents
2. Transaction Limits: Include when there are specific monetary limits on the signatory's authority
3. Geographical Limitations: Include when the signing authority is limited to specific jurisdictions or territories
4. Special Instructions: Include when there are specific conditions or restrictions on the signing authority
5. Term of Authority: Include when the authorization is for a specific time period rather than indefinite
1. Specimen Signature Sheet: Clean sheet with specimen signatures of all authorized signatories
2. Copy of Board Resolution: Certified copy of the board resolution appointing the authorized signatories
3. Identity Documentation: Copies of ID/passport of authorized signatories
4. Company Documentation: Copies of certificate of incorporation, business registration, and other relevant company documents
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