The Business Reference Letter is a vital document in Hong Kong's business landscape, used to establish credibility and verify business relationships between companies or individuals. It is commonly required when companies seek new business partnerships, apply for loans, participate in tender processes, or establish new supplier relationships. The document typically includes information about the duration and nature of business relationships, payment history, project performance, and general business conduct, all while adhering to Hong Kong's legal requirements regarding privacy, defamation, and business communications. This type of reference letter holds particular significance in Hong Kong's relationship-driven business culture, where formal references from established business partners can significantly influence business opportunities and decisions.
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1. Letterhead Information: Company logo, name, address, contact details, and date of the letter
2. Recipient Details: Name and address of the person or organization to whom the letter is addressed
3. Subject Line: Clear indication that this is a business reference letter
4. Introduction: Writer's introduction and relationship to the business being referenced
5. Business Relationship Details: Duration and nature of business relationship with the referenced company
6. Business Performance: Overview of the company's reliability, performance, and track record
7. Closing Statement: Recommendation statement and willingness for further communication
8. Signature Block: Writer's name, title, contact information, and signature
1. Financial Standing: Include when specifically requested and appropriate to comment on financial reliability
2. Project Details: When reference needs to include specific projects or contracts completed
3. Payment History: If relevant and requested, information about payment track record
4. Market Position: Information about the company's standing in the industry, when relevant
5. Awards and Certifications: Mention of relevant business achievements and certifications
6. Disclaimer: Legal disclaimer limiting liability for the information provided
1. Transaction History: If relevant, a detailed list of business transactions or projects (as an attachment)
2. Certificates: Copies of relevant certifications or awards mentioned in the letter
3. Supporting Documents: Any additional documentation that supports the claims made in the reference letter
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