A Declaration Letter To Whom It May Concern is a versatile legal document commonly used in Hong Kong's business and legal environment. This document type is particularly useful when an individual or organization needs to make a formal statement that can be presented to various parties who may require official confirmation of specific facts, circumstances, or relationships. The letter must comply with Hong Kong's legal requirements, particularly the Oaths and Declarations Ordinance, and may need to be witnessed by authorized persons depending on its intended use. Common applications include confirming employment status, verifying business relationships, attesting to personal circumstances, or making formal statements for administrative or legal purposes. The document's flexibility makes it valuable across various sectors, while its formal nature provides a degree of legal weight to the statements made within it.
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1. Letter Head: Includes the declarant's full name, address, and contact details
2. Date: The date when the declaration is made
3. Salutation: 'To Whom It May Concern' or specific addressee if known
4. Declaration Statement: Opening statement confirming this is a formal declaration
5. Declarant Information: Details about the person making the declaration, including their capacity/authority to make the declaration
6. Subject Matter: Clear and specific details of what is being declared
7. Verification Statement: Statement confirming the truth and accuracy of the declared information
8. Signature Block: Space for signature, name, and date of signing
1. Witness Details: Required when the declaration needs to be witnessed, including witness name, occupation, and contact details
2. Purpose Statement: Specific statement about why the declaration is being made and how it should be used
3. Time Period: When the declaration covers specific dates or time periods
4. Legal Notice: Warning about the legal consequences of making false declarations
5. Disclaimer: Any limitations or qualifications to the declaration
6. Company Details: When declaration is made on behalf of a company, including company registration number and position of declarant
1. Supporting Documents: Copies of relevant documents referenced in the declaration
2. Identification Documents: Copies of declarant's identification documents when required
3. Authorization Documents: Documents proving authority to make declaration on behalf of others
4. Evidence Appendix: Additional evidence supporting the declared facts
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