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The Emergency Leave Letter is a crucial document in Malaysian workplace communications, required when an employee needs to take urgent or unplanned leave due to unexpected circumstances. Under Malaysian employment law, particularly the Employment Act 1955 and its amendments, employees are entitled to take emergency leave in certain situations, though the specific conditions may vary by company policy. This document serves as an official record of the request and typically includes the reason for emergency leave, duration, contact information, and work handover details. It's particularly important in maintaining clear documentation for HR records and ensuring proper communication channels are followed during unexpected absences. The letter should be submitted as soon as practically possible when an emergency situation arises, and may need to be accompanied by relevant supporting documentation depending on company policies and the nature of the emergency.

1. Letter Header: Company letterhead or employee's contact information, including name, employee ID, department, and position

2. Date: Current date when the letter is written

3. Recipient Details: Supervisor's/Manager's name, title, department, and company name

4. Subject Line: Clear indication that this is an Emergency Leave Request

5. Salutation: Formal greeting to the recipient

6. Leave Duration: Specific dates for which leave is requested, including start and end dates

7. Reason for Emergency Leave: Brief explanation of the emergency situation necessitating the leave

8. Work Handover Information: Brief mention of current work status and arrangements made for ongoing tasks

9. Contact Information: How to reach the employee during the emergency leave period

10. Closing: Professional closing statement, signature, and employee details