An Insurance Confirmation Letter is a critical document used in Hong Kong's business and regulatory environment to provide formal verification of insurance coverage. This document is typically required when parties need to demonstrate proof of insurance to third parties, such as clients, contractors, regulators, or financial institutions. The letter serves as official confirmation from an insurance provider about the existence, terms, and validity of specific insurance policies. It includes essential details such as policy numbers, coverage periods, types of insurance, insured parties, and coverage limits. The document must comply with Hong Kong's Insurance Ordinance (Cap. 41) and related regulations, making it a legally significant document for business operations and risk management purposes.
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1. Letter Header: Insurance company's letterhead, date, reference number, and addressee details
2. Policy Identification: Clear statement of the policy number, type of insurance, and period of coverage
3. Insured Details: Full name and details of the insured party/parties
4. Coverage Confirmation: Explicit confirmation of the insurance coverage and its basic terms
5. Sum Insured: Statement of the insurance amount and any applicable limits
6. Premium Status: Confirmation that premiums are paid and policy is in force
7. Authorized Signature: Signature block with name and position of authorized insurance representative
1. Additional Insured Parties: Section listing any additional parties covered under the policy, used when multiple parties are insured
2. Special Conditions: Any special terms or conditions applying to the policy, included when there are non-standard terms
3. Claims History: Statement about claims history if specifically requested by the insured or third party
4. Policy Restrictions: Notable exclusions or limitations, included when relevant to the recipient's interests
5. Broker Details: Information about the insurance broker, if the policy was arranged through a broker
1. Schedule of Coverage: Detailed breakdown of specific coverages, limits, and sub-limits
2. Schedule of Insured Locations: List of covered locations or properties, if applicable
3. Schedule of Named Insureds: Comprehensive list of all named insured parties, if multiple parties are involved
4. Premium Payment Schedule: Details of premium payment terms and installments, if relevant
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