The Internal Transfer Application Letter is a crucial document used in Hong Kong's corporate environment to formally initiate and document an employee's request for transfer to a different position or department within the same organization. This document is typically required when an employee seeks to change roles internally, whether for career development, organizational restructuring, or personal reasons. The letter must comply with Hong Kong's employment legislation, particularly the Employment Ordinance and Personal Data (Privacy) Ordinance, and should contain comprehensive information about the employee's current position, target role, qualifications, and rationale for the transfer. It serves as an official record for HR processes and forms the basis for internal mobility discussions and decisions.
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1. Employee Information: Current employee details including name, employee ID, current position, department, and length of service
2. Current Role Details: Information about current position, responsibilities, and reporting structure
3. Requested Transfer Details: Specific details about the desired position, department, and location
4. Transfer Justification: Clear explanation of reasons for requesting the transfer and how it benefits both the employee and the organization
5. Timeline: Proposed or preferred timeline for the transfer to take effect
6. Skills and Qualifications: Relevant skills, experience, and qualifications that make the employee suitable for the new role
1. Professional Development Plan: Include when the transfer is part of a broader career development strategy
2. Current Projects Status: Include when there are ongoing projects that need to be addressed in the transfer plan
3. Training Requirements: Include when the new role requires additional training or certifications
4. Salary Expectations: Include when the transfer might involve a change in compensation
5. Handover Plan: Include when the current role requires significant handover planning
1. Current Resume/CV: Updated resume highlighting relevant skills and experience for the new position
2. Performance Reviews: Recent performance evaluations supporting the transfer request
3. Relevant Certifications: Copies of certifications or qualifications relevant to the new role
4. Project Portfolio: Summary of key achievements and projects in current role, if relevant to the transfer request
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