A Job Endorsement Letter is essential in the Hong Kong employment context when there are material changes to an existing employment relationship that need to be formally documented. This document is commonly used when an employee's role, compensation, reporting structure, or other significant terms of employment are modified without creating an entirely new employment contract. The letter must comply with Hong Kong employment laws, particularly the Employment Ordinance (Cap. 57), and should clearly outline the specific changes while confirming that all other original employment terms remain unchanged. It serves as a legally binding addendum to the original employment contract and requires acknowledgment from both the employer and employee. The document is crucial for maintaining clear employment records, ensuring legal compliance, and preventing potential disputes regarding employment terms.
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1. Opening Details: Company letterhead, date, and employee's personal details including name and address
2. Reference Line: Subject line clearly stating 'Job Endorsement' and any reference numbers
3. Salutation: Formal greeting to the employee
4. Purpose Statement: Clear statement of the endorsement's purpose and reference to original employment contract
5. Changes/Endorsements: Detailed description of the specific changes or endorsements being made
6. Effective Date: Clear statement of when the changes take effect
7. Confirmation Statement: Statement that all other terms and conditions of employment remain unchanged
8. Acceptance Section: Space for employee acknowledgment and acceptance of the changes
9. Closing: Formal closing, signature block for authorized company representative
1. Probation Adjustment: Include when the endorsement involves changes to probation period terms
2. Compensation Review: Include when the endorsement involves salary or benefits changes
3. Job Responsibilities: Include when the endorsement involves changes to role or duties
4. Reporting Structure: Include when the endorsement involves changes in reporting relationships
5. Location Change: Include when the endorsement involves change in work location
6. Working Hours: Include when the endorsement involves changes to working schedule or arrangements
1. Schedule of Revised Terms: Detailed breakdown of all changes in tabular format (before/after)
2. Job Description: Updated job description if role responsibilities are changed
3. Benefits Summary: Updated benefits package details if compensation is changed
4. Organization Chart: Updated reporting structure if relevant to the endorsement
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics
Real Estate
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Company Secretariat
People Operations
Relevant Roles
Human Resources Director
HR Manager
HR Business Partner
Legal Counsel
Company Secretary
Compliance Officer
HR Administrator
Recruitment Manager
Employee Relations Manager
Compensation and Benefits Manager
HR Operations Manager
Chief Human Resources Officer
People Operations Manager
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