New Hire Forms constitute a fundamental documentation package required at the commencement of any employment relationship in Hong Kong. These forms must be completed when onboarding new employees and include essential documentation required by Hong Kong law, such as employment contracts, personal information collection forms, MPF enrollment, and various statutory declarations. The forms ensure compliance with Hong Kong's Employment Ordinance, Personal Data (Privacy) Ordinance, and other relevant legislation while establishing clear employment terms and conditions. The package is designed to capture all necessary information for payroll, benefits administration, and regulatory reporting purposes, while protecting both employer and employee interests.
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1. Personal Information Form: Collection of employee's personal details, contact information, and emergency contacts in compliance with PDPO
2. Employment Contract Details: Basic employment terms including job title, department, reporting line, start date, and probation period
3. Compensation & Benefits Declaration: Salary details, payment method, MPF arrangement, and other benefits
4. Personal Data Collection Statement: PDPO-compliant statement explaining how personal data will be collected, used, and stored
5. Immigration Status Declaration: Declaration of right to work in Hong Kong and relevant visa information
6. Tax Information: Employee's tax status and information for Inland Revenue reporting
7. Health Declaration: Basic health information relevant to the role, compliant with anti-discrimination laws
8. Code of Conduct Acknowledgment: Employee's acknowledgment of company code of conduct and key policies
9. Bank Account Information: Details for salary payment processing
1. Equity/Share Options Enrollment: For employees eligible for company share schemes or equity compensation
2. Insurance Enrollment Forms: For additional insurance coverage beyond statutory requirements
3. Travel Declaration: For roles requiring regular business travel
4. IT Equipment Request: For allocation of company technology and equipment
5. Remote Work Agreement: For positions allowing work-from-home arrangements
6. Professional Qualifications: For roles requiring specific certifications or qualifications
7. Vehicle Allowance Form: For employees eligible for company car or transport allowance
8. Relocation Package Details: For employees requiring relocation assistance
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and performance expectations
2. Schedule 2 - Benefits Summary: Comprehensive overview of all company benefits and eligibility criteria
3. Schedule 3 - Company Policies: Key company policies including IT, confidentiality, and workplace conduct
4. Appendix A - MPF Scheme Details: Information about the company's MPF scheme and enrollment forms
5. Appendix B - Medical Insurance Information: Details of company medical insurance coverage and procedures
6. Appendix C - Privacy Policy: Detailed company privacy policy and data protection measures
7. Appendix D - Employee Handbook Acknowledgment: Confirmation of receipt and understanding of employee handbook
8. Appendix E - Declaration Forms: Various statutory and company-specific declaration forms requiring signatures
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Real Estate
Hospitality
Logistics
Construction
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
Finance
Legal
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Administration
Compliance
Risk Management
Product Development
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Associate
Administrative Assistant
Technical Specialist
Sales Representative
Operations Manager
Financial Analyst
HR Manager
Marketing Executive
Software Developer
Project Manager
Customer Service Representative
Research Analyst
Legal Counsel
Business Development Manager
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