The Letter of Intent for Tender Participation is a crucial document in Hong Kong's competitive tender processes, used across both public and private sectors. It represents the first formal step in the tender participation process, where potential bidders officially signal their interest and commitment to participate in the tender. This document typically precedes the submission of detailed tender proposals and may be required for pre-qualification or tender registration purposes. While not binding in terms of the final tender submission, it often contains important preliminary commitments and acknowledgments of tender conditions. The letter must comply with Hong Kong's legal framework, particularly in areas of contract law, competition regulations, and sector-specific procurement rules. It's especially important in large-scale projects where tender issuers need to gauge serious interest and plan their evaluation resources accordingly.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear identification of the tender opportunity including tender reference number
3. Opening Statement: Formal acknowledgment of the tender opportunity and clear statement of intent to participate
4. Tender Reference: Specific details of the tender including project name, reference numbers, and submission deadlines
5. Company Information: Brief introduction of the company including relevant qualifications and experience
6. Compliance Statement: Confirmation of ability to meet basic tender requirements and conditions
7. Contact Information: Details of the primary contact person for all tender-related communications
8. Closing Statement: Formal closing with commitment to submit a full tender response
9. Signature Block: Authorized signatory details including name, title, and company stamp
1. Consortium Details: Required when submitting as part of a consortium or joint venture, detailing all participating entities
2. Preliminary Approach: Brief overview of proposed approach when required by tender instructions
3. Resource Commitment: Initial indication of resources to be committed, if required by tender
4. Confidentiality Statement: Specific confidentiality commitments regarding tender information, if required
5. Local Content Declaration: Statement regarding local content compliance where relevant for government tenders
6. Environmental Compliance: Declaration of environmental standards compliance where relevant to the tender
7. Anti-Collusion Statement: Required for government tenders or when specifically requested
1. Company Registration Documents: Copies of business registration and relevant licenses
2. Experience References: List of relevant projects and references if required at LOI stage
3. Consortium Agreement: Basic agreement between consortium members if applicable
4. Power of Attorney: Authorization document for the signatory if not a registered director
5. Pre-qualification Certificates: Copies of relevant pre-qualification certificates if required
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure
Information Technology
Telecommunications
Healthcare
Transportation
Energy
Utilities
Defense
Education
Public Works
Real Estate Development
Environmental Services
Professional Services
Manufacturing
Research and Development
Relevant Teams
Legal
Business Development
Commercial
Procurement
Operations
Finance
Compliance
Project Management
Bid Management
Corporate Secretariat
Risk Management
Relevant Roles
Tender Manager
Bid Director
Chief Executive Officer
Managing Director
Commercial Director
Business Development Manager
Procurement Manager
Contract Manager
Legal Counsel
Project Director
Operations Director
Chief Financial Officer
Company Secretary
Compliance Officer
Business Unit Head
Regional Director
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