The Notice Of Vacant Possession Apartment is a critical document in Hong Kong's property management and leasing system, used when a tenant returns possession of a leased apartment to the landlord or property owner. This document should be prepared when a tenancy is concluding and the property is being returned to the landlord's control. It includes essential information such as property details, handover date, condition reports, utility readings, and confirmation of key returns. The notice serves multiple purposes: it provides legal documentation of the property's return, helps prevent future disputes about the property's condition at handover, and creates a clear record of when the tenant's responsibilities ended. This document is particularly important in Hong Kong's dynamic property market, where it helps ensure compliance with local property laws and protects the interests of both landlords and tenants during the property handover process.
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1. Property Details: Full address and identifying details of the apartment
2. Notice Date: Date of the notice and reference number if applicable
3. Party Information: Details of landlord/managing agent and tenant
4. Confirmation of Vacant Possession: Clear statement confirming the property has been vacated and possession returned
5. Handover Details: Date and time of the handover, key return information
6. Property Condition Statement: Confirmation of the condition the property was left in
7. Utility Status: Confirmation of utility meter readings and account closures
1. Outstanding Items: List of any pending issues or items requiring attention, used when there are unresolved matters
2. Forwarding Address: New contact details for the tenant, included when required for future correspondence
3. Security Deposit: Details about the return of the security deposit, included when this hasn't been settled
4. Damage Report: Description of any damage noted during final inspection, included if repairs are needed
5. Special Arrangements: Any non-standard arrangements agreed between parties, included when applicable
1. Schedule 1 - Property Inspection Report: Detailed report of the property's condition at handover, including photographs
2. Schedule 2 - Utility Meter Readings: Final readings of all utility meters with photographs where applicable
3. Schedule 3 - Inventory Checklist: List of any fixtures, fittings, or furniture included in the property and their condition
4. Schedule 4 - Key Schedule: List of all keys, access cards, and remote controls returned
5. Schedule 5 - Photographic Evidence: Dated photographs of the property's condition at handover
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