The Office Fire Risk Assessment is a crucial document required for compliance with Hong Kong's fire safety regulations, particularly under the Fire Services Ordinance (Cap. 95) and related legislation. This assessment should be conducted when new office premises are established, when significant changes occur in the workplace, or at regular intervals as prescribed by regulations. The document provides a systematic evaluation of fire risks, existing safety measures, and necessary improvements. It serves multiple purposes including regulatory compliance, insurance requirements, and most importantly, ensuring the safety of office occupants. The assessment must be conducted by qualified professionals who understand Hong Kong's specific building and fire safety requirements, and it forms part of the overall fire safety management system for commercial premises.
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1. Executive Summary: Overview of key findings and urgent recommendations
2. Assessment Details: Date, scope, and details of the assessed premises including address, responsible persons, and building characteristics
3. Building Description: Detailed description of the premises including floor area, occupancy, operating hours, and building construction
4. Fire Hazard Identification: Systematic identification of potential fire hazards in the workplace
5. Fire Detection and Warning Systems: Assessment of existing fire alarm systems and their adequacy
6. Emergency Routes and Exits: Evaluation of escape routes, emergency lighting, and exit signage
7. Fire Fighting Equipment: Assessment of fire extinguishers, hose reels, and other firefighting installations
8. Emergency Procedures: Review of emergency plans, evacuation procedures, and staff training
9. Maintenance and Testing: Review of maintenance records for fire safety systems and equipment
10. Risk Assessment Findings: Detailed evaluation of identified risks and their current control measures
11. Action Plan: Prioritized recommendations for improvements with proposed timelines
1. Special Risk Areas: Assessment of areas with specific fire risks such as server rooms, pantries, or storage areas
2. Disabled Persons Assessment: Specific provisions for disabled persons' evacuation, required when premises have disabled employees or visitors
3. Previous Incidents Analysis: Analysis of past fire-related incidents, required if any incidents have occurred
4. Contractor Management: Assessment of contractor fire safety procedures, needed when regular contractor work is carried out
5. Hot Work Procedures: Evaluation of hot work controls, required when maintenance or renovation works are regular
6. Chemical Storage Assessment: Detailed assessment of chemical storage areas, required when chemicals are stored or used
1. Appendix A - Floor Plans: Detailed floor plans showing fire safety equipment, escape routes, and assembly points
2. Appendix B - Fire Safety Equipment Inventory: Comprehensive list and locations of all fire safety equipment
3. Appendix C - Risk Assessment Matrix: Detailed risk scoring matrix and methodology
4. Appendix D - Photographic Evidence: Photographs documenting findings and areas of concern
5. Appendix E - Maintenance Records: Copies of relevant maintenance and testing records
6. Appendix F - Training Records: Staff fire safety training records and certificates
7. Schedule 1 - Legal Compliance Checklist: Checklist against relevant Hong Kong fire safety regulations
8. Schedule 2 - Action Plan Timeline: Detailed timeline for implementing recommended improvements
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