A Simple Job Offer Letter serves as the initial formal documentation of an employment relationship in Hong Kong. It is typically used when making employment offers to new hires across various organizational levels, providing essential terms required by the Hong Kong Employment Ordinance while maintaining a more approachable format than a comprehensive employment contract. The document bridges the gap between verbal discussions and formal employment, outlining key terms such as position, compensation, benefits, and working arrangements. While simpler than a full employment contract, it must still comply with local employment laws and typically precedes more detailed employment documentation. This type of letter is particularly useful for standard employment arrangements where a full contract may follow, or for positions where a more formal agreement isn't necessary.
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1. Company Letterhead and Date: Official company letterhead with full registered company name, address and date of the letter
2. Candidate Address and Salutation: Recipient's full name and address, followed by personal salutation
3. Introduction: Opening paragraph expressing pleasure in extending the offer and stating the position title
4. Position and Reporting Line: Job title, department, and immediate supervisor or reporting relationship
5. Start Date and Location: Proposed employment start date and primary work location
6. Compensation: Base salary, payment frequency, and payment method
7. Working Hours: Standard working hours, days per week, and rest day arrangements
8. Probation Period: Length of probation period and assessment criteria
9. Benefits: Standard benefits including annual leave, medical benefits, and MPF arrangements
10. Notice Period: Required notice period for termination by either party
11. Acceptance Instructions: How to accept the offer and deadline for acceptance
12. Closing: Welcoming statement, signature block, and company representative details
1. Bonus Structure: Include when offering discretionary or guaranteed bonuses, commission structures, or performance-based incentives
2. Additional Allowances: Include when offering housing, transportation, meal, or other specific allowances
3. Confidentiality Statement: Include for positions with access to sensitive information or senior roles
4. Non-Compete Clause: Include for senior positions or roles with access to sensitive business information
5. Flexible Working Arrangements: Include if offering remote work options or flexible hours
6. Overseas Travel: Include if position requires regular business travel
7. Education or Professional Requirements: Include if role requires specific qualifications or ongoing professional development
8. Stock Options or Share Awards: Include if offering equity compensation
9. Pre-Employment Conditions: Include if offer is subject to background checks, reference checks, or work visa approval
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Benefits Summary: Comprehensive overview of all company benefits and eligibility criteria
3. Code of Conduct: Summary of key company policies and expected professional conduct
4. Orientation Schedule: First week schedule and onboarding process outline
5. Required Documents Checklist: List of documents needed for employment verification and onboarding
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